We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.Description:The Practice Assistant provides high quality administrative support to a group of lawyers and professionals in a team environment to effectively and efficiently meet Firm/client needs.Key Responsibilities Include:* Create, format, edit, proofread, and manage Word documents, Excel spreadsheets, and PowerPoint presentations.
Draft routine correspondence, forms, etc.
under the supervision of an appropriate lawyer/professional.* Answer telephone and routine questions from clients and staff members and/or route calls to appropriate lawyer or staff member.* Assist with managing lawyer’s calendar by scheduling appointments, depositions, meetings (external and internal), hearings, closings, etc.* Schedule domestic and foreign travel through firm travel system, including flights, hotels and/or car rentals.* Track, organize, and process reimbursements, invoices, and check requests.* Run conflict checks, open new client matters, and draft engagement letters and other required documents; provide guidance to lawyers so completed forms are submitted properly.* Opens, prioritizes and distributes mail.
Coordinates mailings, deliveries, copying and courthouse filings where appropriate* Enter and manage work requests from lawyers in the workflow tool and complete according to provided deadline(s).* Perform routine filing, photocopying, scanning, compiling, and distributing of documents; identify and coordinate available services provided by administrative departments such as office services, the IT Help Desk, word processing, accounting, billing, and records.* Operates independently to ensure assignments, which may be complex in nature or require high-level production, are completed in an accurate and timely manner.
Produces a high volume of work assignments in an accurate and timely manner.* Perform clerical duties for non-legal departments, as needed.Qualifications:* 5+ years supporting lawyers and paralegals with administrative or client-related tasks.* Advanced knowledge of Microsoft Office Suite.* Experience with Worksite/Filesite document management system.* Has attained proficiency in all of the core legal administrative assistant functions and has advanced technical and communications skills.* Ability to work in a fast paced environment with demonstrated ability to coordinate multiple competing tasks and demands.* Superb attention to detail, grammar, and punctuation, and the ability to articulate thoughts and effectively present new ideas and findings.Minimum Education:* Bachelor’s DegreeBenefits: Four weeks paid time off per year, increasing every 5 years; ten paid holidays per year; comprehensive health (PPO and HDHPs), dental and vision plans including for domestic partners; life and AD&D insurance; short and long term disability insurance; FSA or HSA for medical; dependent care FSA; AFLAC and umbrella coverage available; Employee Assistance Program; 401(k) Plan, with matching and profit sharing components; pre-tax transit and parking program; up to 12 weeks disability/parental leave; backup child/adult care/senior care planning through Care@Work; Rethink Benefits.Benefits may vary by position and office.Holland & Knight is committed to hiring and retaining a diverse workforce.
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