The Firm
Bel Air Investment Advisors LLC provides investment management and advisory services to wealthy individuals, families, trusts and foundations, targeting clients with $20 million or more in investable assets.
We offer a diverse mix of proprietary and sub-advisory investment strategies within our open architecture platform.
The firm was founded in 1997, with offices based in Los Angeles and San Francisco, built on a set of client-centric core beliefs which guide its practice.
* Our clients’ interest always come first.
Over the long term, Bel Air will be best served if we take great care of our clients.
Our reputation is our most valuable asset.
* Partnership.
Both internally and externally we believe in the value of collaboration and teamwork.
This requires transparency, effective communication and the avoidance of conflicts of interests.
* High standards.
We hold ourselves and the managers we employ to the highest of ethical and quality standards.
We seek to always be proud of what we do.
* Satisfying work environment.
We foster a work environment in which each employee is respected for their contribution, challenged to grow and to achieve their potential, supported to do their best and shares in the success of the firm.
* Giving back.
We recognize that we are part of a larger community and encourage our people to volunteer their time, creativity and financial resources to make our world a better place.
Bel Air Investment Advisors LLC employs over 50 individuals including financial analysts, investment advisors, research professionals, portfolio managers, fixed income and equity traders, and administrative support.
The company is looking to add an Executive Assistant to help the team grow.
What you will be doing
The Investment Operations Associate will provide an array of responsibilities for both RIA Portfolio Administration activities and Broker/Dealer Securities Operations activities.
These responsibilities include but are not limited to certain day-to-day operational activities as well as portfolio reporting activities.
These activities include:
Portfolio Administration Activities
* The establishment and maintenance of accounts, security information and data necessary for trading, reporting and billing purposes, daily management and reconciliation of custodial data
* Manual reconciliation of additional data as required (private investment information, cost basis, DVP accounts, etc.)
* Analysis, calculation and auditing of performance and the management of all processes necessary to maintain and produce required data/reporting
* Website portal administration and trouble shooting
Systems Support & Project Coordination
* Identify and develop plans to integrate technology and automation into the portfolio administration and operations/trading systems
* Provide systems administration and support as assigned
* Coordination of, participation in Firm and/or interdepartmental projects, initiatives, and on-going activities as assigned or as issues arise
* Responsibilities include but are not limited to issue identification and resolution, project/initiative business analysis, scoping, tracking and providing status reports as well as timeline and deliverable management and execution and completion of required tasks/activities as identified and required
Service, Support & Other Firm Assignments and Responsibilities
* Provides operational expertise and support to advisory teams, other internal departments and the client base/intermediaries by providing reporting or information, responding to inquiries, conducting research, completing service requests and providing guidance and technical direction.
* Completion of assigned activities/projects as necessary to ensure redundancy and the timely and accurate completion of all department deliverables.
* Proactive identification of opportunities to improve service, reduce errors, increase efficiency and address issues as they arise
The Person
The ideal candidate should possess strong communication skills, professionalism, a focus on client impact, collaboration skills, and a respectful and productive attitude.
They will be flexible and possess strong judgement, time management, attention to detail, and the ability to identify appropriate resources and escalation points, as necessary to meet department objectives and commitments.
What you need
* Bachelor’s degree or equivalent experience
* 1-2 years related experience and/or training or an equivalent combination of education and experience
* 3+ years of experience in a similar day to day operations role with an investment management firm or as a broker/dealer in securities operations
* Comfortable working in a high volume and be hyper efficient
* Experience with a portfolio accounting software (Advent or other) and/or clearing firm processing (Pershing or other) is a plus
* Strong Technical skills with Microsoft Office Suite (Excel, Word, Outlook) and data