GRANTS FINANCE COORDINATOR
ORGANIZATION SUMMARY:
Our client is a private, non-profit organization that has helped at-risk young adults develop themselves since 1986. To date, more than 20,000 young people have participated in classes and service projects, learning new skills while contributing to the quality of life for residents of the greater Los Angeles area.
MISSION:
The primary mission of our client is to provide at-risk young adults with opportunities for success through job skills training, education and work experience with an emphasis on conservation and service projects that benefit the community.
POSITION SUMMARY:
The Grants Finance Management team is responsible for managing all financial aspects of the company’s 140+ grant awards and contracts, including invoicing and preparation of support documentation, receivables collections, grant budgeting, grant financial tracking and reporting, and fiscal compliance with grant and contract requirements.
Reporting to the Manager, Grants Billing and Reporting, the Grants Finance Coordinator is responsible for grant and contract analysis, invoicing, monitoring, and reporting, and assist with collections and grant budgeting. This position interfaces externally with funders to ensure accurate timely invoicing and smooth monitoring visits, and with program personnel to ensure optimal grant financial performance. Qualified candidates must have a minimum of two years of experience in accounting, government grant invoicing, and fiscal grant compliance in a non-profit environment. Other job-related duties may be assigned, as needed.
ESSENTIAL RESPONSIBILITIES
- Manages a portfolio of grants and contracts and is responsible for all fiscal compliance activities related to that portfolio.
- Maintains a thorough knowledge of all grant and contract fiscal guidelines, financial reporting deadlines, invoicing frequency, and support documentation requirements.
- Participates in grant implementation meetings with program staff to ensure that all grant reporting, invoicing, and invoice support documentation requirements are consistent with systems capabilities.
- Prepares and submits monthly and quarterly invoices and periodic reports to funders, accurately and on a timely basis.
- Works with other finance, compliance, and accounting operations staff to review and reconcile accounting entries to accurately charge costs to specific projects.
- Collaborates with program directors and managers with validating invoice transactions for final billing.
- Generates monthly pre-billing analysis reports in support of the preliminary revenue accrual calculation.
- Analyzes grant financial performance to budget and communicates the results with recommendations for corrective actions to program and project managers.
- Coordinates with program staff in the development of grant budgets and grant budget modifications.
- Coordinates grant related expense reclassifications with program staff, accounting operations, and the payroll department.
- Supervises and trains Grants Finance Specialists and/or Associates.
MINIMUM REQUIREMENTS/QUALIFICATIONS
- Possess strong written and verbal communication skills, interpersonal skills, and ability to work both individually and as part of a team.
- Demonstrate proficiency in the areas of invoicing and billing management, grant fiscal management, and compliance.
- Project a professional demeanor and excellent written and verbal communication skills, interpersonal skills, and the ability to work both individually and as part of a team.
- Demonstrate a positive attitude while working in a fast paced, professional environment.
- Demonstrate strong time management skills and a high level of attention to details.
- Demonstrate a high level of accountability, responsibility, and dependability.
- Ability to balance competing priorities in a time sensitive environment.
- Ability to effectively perform the physical requirements of the job.
- Ability to use computers and have a proficient level of computer skills (Microsoft Office environment) including Excel and Word. Experience with Intacct accounting software desirable.
REQUIRED EDUCATION AND EXPERIENCE
- Bachelor’s degree in finance or accounting or comparable work experience.
- Minimum of two years minimum experience in accounting, government grant invoicing and fiscal grant compliance in a non-profit environment.
- Familiarity with Sage Intacct accounting software desirable.
- Advanced financial and management reporting skills.
- Familiarity with various federal, state, county, and city grant financial requirements and systems desirable.
- Demonstrate knowledge and understanding of proper accounting treatment for accounts receivable transactions and activities.
- Highly organized with the ability to manage multiple priorities and deliver assignments on time.
Salary Range for Grants Finance Coordinator: $70,000 – $85,000 annually (based on experience)
Creative Financial Staffing (CFS) specializes in placing professionals into accounting, finance, and human resource positions with companies across all industries/all sizes. In the LA market, CFS is affiliated with GHJ, a regional public accounting firm ranked Top 20 in the Los Angeles Journal’s Book of Lists. Due to our affiliation with GHJ and the strict regulations public accounting firms face today, CFS operates a little differently than many recruiting firms. We do not take a strong-arm approach. We are extremely consultative and professional!
We would like to speak with you to learn more about your expectations of your next career opportunity, and to see if we might be able to help you reach your goals.
Marilynn Ortega, Executive Recruiter
Website: www.cfstaffing.com