Accounting Specialist

SUMMARY

The Accounting Specialist reports to the Controller and is responsible for tasks in the areas of accounts receivable, accounts payable and payroll.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Supports and promotes the mission of the Agency: Foothill Family empowers children and families to achieve success in relationships, school, and work through community-based services that advance growth and development.
• Prepares billing for governmental grants and other billing as assigned.
• Codes vendor invoices and employee expense reports and enters them into the accounts payable system.
• Prints checks selected for payment.
• Mails payments to vendors.
• Files accounts payable and maintains files.
• Summarizes information for annual preparation of Form 1099.
• Processes benefits forms including adding and deleting staff from medical, dental, vision, disability, and retirement.
• Prepares, processes and reviews information for payroll processing.
• Displays sensitivity to the service population’s cultural and socioeconomics characteristics.

POSITION REQUIREMENTS

• Intermediate to advanced data entry and 10 key calculator skills.
• Proficient in Excel, with knowledge of databases helpful.
• Strong interpersonal skills, including the ability to work cooperatively as a team member with people from a wide variety of cultural backgrounds.
• The ability to respond to and assist both vendors and staff in a friendly, positive and tactful manner, and to deal with confused, angry, or unhappy vendors with calmness and tact.
• Strong administrative and organizational skills.
• Excellent oral and written communication skills.
• Detail oriented; high level of accuracy.
• Ability to be flexible and take initiative.
• Associate’s degree (A. A.) or equivalent from two-year college or technical school; and one to two years of related experience and/or training; or equivalent combination of education and experience.
• Knowledge of Sage 100 or other accounting system.
• Knowledge of Paychex Flex or other payroll system.
• Ability to effectively present information in one-on-one and small group situations to vendors, clients, and other employees of the organization.
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.