Boutique political law firm in the heart of Downtown Los Angeles seeks an Office Administrator to oversee daily operations, HR and manage a staff of around 30 employees, including satellite office in Sacramento. In this role, candidate will work closely with and report to the firm’s Founder and Principal Attorney and directly supervise the firm’s administrative support team. The Office Administrator’s major duties include:
- Accounting and Finance: billing; A/P; vendor management; payroll; collections; and monitoring and reconciliation of firm bank accounts;
- Human Resources: employee recruitment, onboarding and training; benefit administration; employee reviews and management; and preparation of monthly management reports;
- Communications: host internal meetings with staff; coordination with clients, vendors, off site IT management; oversight of records and facilities management, building management and tenants.
Ideal candidate will deliver consistent results in a fast-paced environment. We are seeking a well-organized self-starter with impressive interpersonal, analytical and written communication skills. Candidate must have the ability to multi-task and problem solve and be confident and comfortable working with an array of personalities.
- Requirements include: a bachelor’s degree in Business Management, Human Resources Management, Accounting/Finance or, or a combination of education and experience in a related discipline. Minimum of 3-5 years’ experience as an Office Manager; a strong working knowledge of CA labor laws and hands-on accounting skills; solid working experience using Microsoft Office Suite, QuickBooks and Timeslips (or a similar legal billing platform); and knowledge of computer systems and technological trends.