About the Role / Embracing our core values and with an eye on our Mission Statement, the Accounting Manager oversees the Company’s day-to-day accounting functions.
The position is responsible for carrying out company financial plans and policies, its accounting practices, the conduct of its relationships with lending institutions and the financial community, the maintenance of its fiscal records, and the preparation of financial reports.
This position has partnership relationships with the Stonefire Grill Leadership Team, Department Directors, and Operational Teams.
Core Responsibilities
Is Happy To Serve!
Leads through service.
Supports and empowers the team.
Demonstrates integrity, values, and a sense of commitment in the work environment consistent with the Company’s Mission, Vision and Values.
Understands his/her role as a partner and team player with Operations, Home Office Team Members, and Vendors/Consultants working together to achieve common goals.
Adheres to all finance policies and procedures, and ensures all departments follow proper procedures.
Informs Controller of any gaps or compliance issues.
Understands the roles and responsibilities of each function within the department, filling in as needed to support time off or other vacancies.
Provides guidance around department policies and procedures to team members, both within the department and cross-functionally.
Prepares requested items for the Company’s CPA firm in conjunction with its annual audit, as assigned by the Controller.
Performs complete, accurate, and timely reconciliation of Balance Sheet accounts monthly as assigned by the Controller.
Prepares and submits journal entries for reconciling items to the Balance Sheet accounts with each reconciliation, as necessary.
Prepares month end reconciliations and journal entries for the month end close for accounts as assigned by the Controller.
Ensures compliance with US GAAP in all duties.
Trains and develops the Accounting Team Members and ensures department adherence to company policies and procedures.
Ensures all restaurant and outside department policies, procedures, and training materials are written in accordance with the Company’s finance policies, procedures, and controls, and that they are consistently followed in practice.
Brings issues and recommendations for revisions to the Controller.
Stays current with developments and trends in the accounting profession; monitors systems and recommends new or revised policies and procedures.
Reviews and posts Accounts Payable batches to the general ledger.
Ensures the completeness of all AP records per company policies and procedures.
Performs daily reconciliation of all account receivable transactions; ensuring payments are reconciled to the original transaction, invoices are sent to the guest, and all required AR documentation is collected and on file to support all AR transactions.
Issues are resolved daily.
Sends monthly AR statements to all guests.
Follows up with guests on outstanding amounts owed to ensure timely collections.
Maintains AR ledger and provides to Controller weekly.
Creates and maintains complete AR guest accounts per Company policy.
Ensure restaurant and catering office compliance to the same.
Maintains ledger of all rebates due to the Company.
Posts rebates due to Ctuit/Compeat weekly and prepares full reconciliation monthly.
Follows up with vendors on any rebates not received timely per contract.
Prepares timely bank wires for all debt and interest payments for Controller of CFO to approve.
Maintains a complete and accurate database of all Company contracts.
Manages timely renewal of contracts with all contract stakeholders Maintains complete and accurate fixed asset and depreciation registers.
Maintains register of all capital projects planned, in progress, and completed along with the budget for the fiscal year.
Ensures construction-in-progress registers are accurately maintained, completed projects are placed in service timely, and disposals are booked timely.
Prepares and timely files personal property tax returns.
Coordinates and facilitates all third-party audits.
Provides all documents for Controller to review in advance, and reviews audit results with Controller prior to audit completion.
Maintains Landlord critical date, rent, deferred rent, and tenant improvement allowance schedules.
Reconcile all rent and CAM increases to the lease.
Maintains the Company’s chart of accounts as directed by the Controller.
Prepares ad-hoc reports and analyses as directed by the Controller.
Issues timely and complete financial statements.
Maintains expense accruals in Ctuit/Compeat to ensure an accurate weekly and monthly Ops Statement.
Prepares monthly comparison of the Sage P&L Statement to the Ctuit/Compeat Ops Statement.
Provides comparison to the Controller along with recommendations to improve accuracy.
Prepares monthly journal entries in Ctuit/Compeat to ensure its general ledger agrees with Sage.
Leads cross-functional projects and deployments as assigned by the Controller, CFO, or Executive Team.
Follows and implements risk management controls, including all insurance coverages and vendor certificates.
Coordinates the provision of information to external auditors for the annual review/audit.
Complies with local, state, and federal government reporting requirements and tax filings.
Manages business insurance plans, ensuring appropriate insurance coverage and best rates.
Manages contracts, including lease agreements and payments as well as outside vendor contracts, such as offsite storage, IT support partner and others.
Manages licenses and permits for all entities at the local, state and federal levels, ensuring all permit applications and renewals are processed in a timely manner.
Leadership & Culture
Is Happy To Serve and leads through humble service.
Demonstrates integrity and commitment in the work environment to the Company’s Mission, Vision and Values.
Partners with all of Accounting Department consisting of 4 Team Members: Controller, Accounting Manager, Senior Analyst, and AP/AR Coordinator.
Partners with the Controller and CFO in being a coach for department and operational leader in developing effective revenue strategies and setting aggressive goals that will drive the company’s financial performance.
Partners with the restaurants to help ensure fiscal compliance and to be a resource in resolving financial problems and the creation of fiscal solutions.
Is an exemplary role model of being a leader at Stonefire.
Develops strong relationships with Department Leaders and Operations Teams to further increase understanding and engagement in revenue enhancement, budget development, monetary goals, and fiscal learning and development.
Keeps a cultural pulse on the Accounting Team, serving as both a role model and trusted partner.
Champions the Culture and Values of the Company and creates a bridge between Operations and the Accounting Team.
About You
5+ years managing the finance and administration of a high-growth organization.
Preference given to startup experience.
Tenured experience creating and driving the analytic framework for planning and managing organizational change in a highly entrepreneurial role.
BA/BS degree or equivalent required.
Passionate, fun, positive and results oriented.
Strong organizational leadership skills with an eye for detail, selfless support of the team and a work ethic that sets the tone for everyone.
Lover of people, food and service, and the magic that exists in their confluence.
Our Values
We lead through service.
We care for each other and value our relationships.
We care for our guests and community.
We treat everyone with equal dignity and respect.
We are committed to excellence and have integrity in all that we do.
We have FUN while we work.
We are a team driven by loyalty and mutual support.
We are committed to the ongoing development of each other.
We empower through praise and accountability.
We are Happy To Serve.