Project Coordinator
– Dignity and Power Now
Position title
Description
The Project Coordinator would be in charge of Covid-19 emergency assistance projects, administer and organize all types of projects, from simple activities to more complex plans, prepare comprehensive action plans, including resources, timeframes, and budgets of projects.
Responsibilities
Coordinate project management activities, resources, equipment and information Plan and manage project schedules, goals, and new information
Liaise with vendors on pricing, completes purchasing needs, and manages the delivery of inventory Track project expenses, as well as conducting needs assessments and questionnaires with community members Manages delivery of inventory and prepares a budget Protects the confidentiality of families and community members Oversees the development, implementation, and evaluation of all components of emergency projects, and other projects as assigned.
Collaborate with team to deliver results on deadlines Break projects into doable actions and set timeframes Liaise with the supervisor to identify and define requirements, scope, and objectives Make sure that organizational needs are met as projects evolve
Perform various coordinating tasks, like schedule and risk management Direct project correspondences by preparing and reviewing project proposals, memos, meeting minutes, and emails Communicate with supervisor to identify and define project requirements, scope, and objectives Manage project-related paperwork by ensuring all necessary materials are current, properly filled, and stored Review and issue all appropriate legal paperwork (e.g.
contracts and terms of the agreement, invoices, and receipts) Create and maintain comprehensive project documentation, plans, and reports Act as point of contact and communicate project status to supervisor
Adhere to budget by monitoring expenses and implementing cost-saving measures Monitor project progress and handle any issues that arise and propose improvements if necessary Seeks additional funding to sustain support of Emergency Response and Crisis Management Project initiatives.
Ensure standards and requirements are met through conducting quality assurance tests (inventory control, etc.) Qualifications Proven work experience as a Project Coordinator or similar role Experience in project management, from conception to delivery Excellent time management skills with the ability to meet deadlines Good communication and interpersonal skills capable of managing strong relationships Documentation management and ability to use project management tools (e.g.
Trello) Attention to details even under pressure Solid organizational skills, and ability to prepare step-by-step action plans Strong client-facing and teamwork skills Familiarity with risk management and quality assurance control Working knowledge of Microsoft Project and Microsoft Planner
Hands-on experience with project management tools (e.g.
Basecamp or Trello)