Job Description:
Job Summary: Serve as administrative assistant for Division Chief and faculty in the Division of Obstetrics, Gynecology, and Gynecologic Sub-Specialties. Assists in the organization and delivery of services and activities specific to a clinical department or program. Provides administrative support of clinical programs and projects. Provides specialized expertise on billing, compliance, credentialing, scheduling, clinic flow and design, onboarding, and event planning.
Job Requirements:
Job Accountabilities:
Oversees faculty calendars, schedules meetings, and maintains office equipment and supplies. Coordinates with relevant university offices to ensure medical staff and medical provider readiness for services, and monitors effectiveness of processes and services. Recommends and implements modifications as necessary to achieve goals and objectives
Liaises with centralized offices (e.g., billing, scheduling) to address provider or patient concerns or special requests. Researches billing questions and denials, working with billing office to resolve issues and recommend solutions or services.
Tracks the onboarding of new faculty. Ensures licensure and credentials for all assigned faculty and staff are up to date and required training is completed. Participates in the development and implementation of program policies, procedures and processes.
Researches and gathers data for ad hoc reports. Conducts preliminary analysis of data. Recommends report content and format.
Assists with public relations and the development of marketing strategies to promote clinical services. Coordinates outreach efforts (e.g., conferences, seminars, health fairs) and the production and distribution of promotional materials.
Processes faculty reimbursements
Meets with Division Chief and faculty. Creates agendas for meetings. Records minutes and summarizes for typing and distribution
Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.
Requirements (Certain skills you are looking for-Top 5 skills).
Excel, Outlook, Powerpoint proficiency required
Education
HSD / GED
Shift Details
M-F 8:30 AM PST -5 PM PST (Hybrid 3 days on site ; 2 days from home)