- Growing litigation and trial firm is seeking an experienced Office Administrator to join their team.
Responsibilities
- Coordinate office activities and operations to secure efficiency and compliance to company policies
- Train and supervise administrative support staff and delegate responsibilities appropriately
- Manage agendas/travel arrangements/appointments etc.
- Manage phone calls and correspondence (e-mail, letters, packages etc.) for executives and attorneys as needed
- Firm HR administration including new-hires, health insurance and other benefits administration
- Placing and monitoring employment ads, selecting and interviewing support staff candidates
- Firm billing, accounts payable and expense data entry
- Create and update records and databases with personnel, financial and other data
- Ensure office supply needs are met
- Submit timely reports and prepare presentations/proposals as assigned
- Assist with growth of firm, managing new office setup and staffing as needed
- Assist colleagues whenever necessary
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Qualifications:
- BSc/BA required; in office administration or relevant field is preferred
- Legal experience a must
- Proven experience as legal office administrator, COO, or other relevant role for at least 5+ years
- Must be dependable, self-motivated, and able to work independently or on a team
- Computer literacy and proficiency required
- Familiarity with office management procedures and basic accounting principles
- Excellent knowledge of MS Office and office management software, legal software systems a must
- Outstanding communication and interpersonal abilities
- Excellent organizational and leadership skills
- ithin entertainment
Job Requirements:
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Hire Options Inc (formerly Legal Option Group/Corporate Option Group) was established in 1997 and is committed to serving the legal community in Los Angeles. Our clients and candidates receive our personal attention and a degree of assurance that can only come from our many years of experience filling positions in law firms – finding jobs for Administrators, Legal Secretaries, Paralegals, Word Processors, HR Managers, Records Clerks, Receptionists, Accounting personnel and more.