Essential Functions:Maintain executive’s appointment schedules by planning and scheduling meetings, conferences, teleconferences, and travel.
Proactively anticipate schedule conflicts and recommend resolutionsCoordinate executive communications, including taking calls, responding to emails and interfacing with partners to include monthly Board meetings Welcome guests and customers by greeting them, in person or on the telephone, and answering or directing inquiries.
As needed, answer phones and direct all incoming calls to appropriate party promptly and efficientlyPrepare expense reports for executivesPrepare internal and external corporate documents for team members and partners using MS Office including Word, Excel, PowerPoint and Outlook Maintain an organized and efficient filing system of paper and electronic documentsDevelop and sustain a level of professionalism among staff and partners and uphold a strict level of confidentialityAssist in arranging corporate events from time to time Read and analyze incoming correspondence to determine significance and distribute accordinglyDemonstrate consistent adherence to the AEVEX Core Values of Teamwork, Integrity, Accountability, Tenacity and Excellence.Coordinate on facilities matters from time to timePerform other duties as assigned Qualifications:Must be U.S.
CitizenWilling and able to maintain a SECRET-level DoD security clearanceMust have over 3-5 years of Executive Assistant experience to be considered for this jobProficiency in English and possess high level interpersonal and verbal/written skillsExemplary planning and time management skills; Ability to multitask and prioritize workloadProven ability to maintain discretion and confidentialityStrong hands-on skills utilizing MS Office including Word, Excel, PowerPoint and OutlookProficiency in collaboration Full comprehension of office management systems and proceduresHigh School Diploma or equivalentMinimum of 5 years’ experience reporting directly to senior managementExperience scheduling travel arrangements for managementDirectly supported a C-suite Executive or team for more than 5 years, to include calendar coordination and management, travel coordination, and task and assignment prioritization based on corporate guidance Ability to take notes, capture ideas and thoughts and bring together project details into a cohesive MS Word document or PowerPoint presentationExperience arranging travel, preferably using systems or automated tools like Concur, and completing accurate and timely expense reportsWilling and able to perform occasional tasks outside the office (pick-up or drop off documentation, supply runs, etc.)Ability to create and maintain basic to intermediate-level MS Excel spreadsheets for capturing financial information, initiating analysis, or documenting resultsStrong skills using conferencing and video conferencing tools like GoTo Meeting or othersUS Citizen; Willing and able to maintain a SECRET-level DoD security clearance Work Arrangement: Hybrid AEVEX provides a full suite of comprehensive benefits, including a 401(k)-retirement plan, comprehensive Medical, Dental, Vision, Disability and Life insurance group coverage with a portion of the premiums paid by the company, professional development funds, and an Employee Assistance Plan (EAP) with counseling, legal help, child and elder care support, among other benefits.About AEVEX Aerospace AEVEX Aerospace, headquartered in Solana Beach, California, supports the U.S.
national security mission and partner nation needs around the world by providing full-spectrum aviation, remote sensing, and analysis solutions.
The company’s capabilities include custom design and engineering; rapid prototyping; sensor integration and sustainment; aircraft modification and certification; flight test instrumentation and support; mission operations service; advanced intelligence data processing, exploitation, and dissemination solutions; and tailored hardware and software mission-system tools.
AEVEX uses agile and customized approaches to rapidly define, develop, and deliver specialized solutions for airborne special mission needs for the U.S.
Government, partner nations, and commercial businesses.
AEVEX has major offices in California, Massachusetts, New Mexico, North Carolina, Ohio, and Virginia.LI-Hybrid