Now Hiring Administrative Assistant position with a major Pharmaceutical company in the Irvine CA 92612 area.
Apply directly with Silvana for immediate consideration or send resume to smanzellaalinestaffing.com Hours/Shifts: M-F 8-5pm
– starts remote and some flexibility in the schedule.
Once it returns back to office the position will be a hybrid schedule where some days will be remote and some days will be on-site.
Pay: $30-$32 an hour dependent on experience Job Description: Contract Admin for US Gastroenterology Organization Responsible for all administrative functions of the department: answering phones calendar management scheduling travel managing correspondence and scheduling couriers processing expense reports meeting/event planning creating or modifying business documents preparing presentations from source materials handling WebEx Teams Meetings and Telepresence setups acting as a liaison for remote access issues.
Key Responsibilities Include: Provides general administrative support.
May provide back up support to higher-level management as needed.
Effectively monitors manager and team calendars proactively solves conflicts Responsible for compliance with applicable Corporate and Divisional Policies and procedures.
Follows purchasing and requisition procedures Corporate Security and Privacy Rules Corporate Branding Guidelines and Copy Center procedures if applicable.
Interacts with high-level executives and handles confidential or business-sensitive information.
May include some support for tracking budget expenditures.
Coordinates and maintains departmental files as assigned in compliance with corporate and government regulations.
Orders business cards and stationery.
Uses and understands Microsoft Office Suite and other business-specific software including the Corporate Travel Web site and employee performance management systems as applicable.
Coordinates new employee office set-ups and onboarding.
May train/coordinate work for new administrative assistants.
Safeguards Abbvie confidential information Requirements: Must have 5 years previous admin experience supporting executives Must have Intermediate to advance knowledge of Microsoft Office Suite Concur SharePoint Visio or OrgPlus and understanding of business processes and requirements Some college preferred.
Some leadership or supervisory experience desired Experience working in pharmaceutical company or CRO strongly preferred.
Make it happen spirit attitude as well as persistence.
Learns fast grasps the essence and can change course quickly where needed Why Apply: Full benefits available after 90 days: Medical, Dental, Vision, Life, Short-term Disability GREAT Hours Monday through Friday, 40 hours per week, No Weekends Competitive Pay Rate Silvana Manzella
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