The mission of the Mexican American Opportunity Foundation (MAOF) is to provide for the socio-economic betterment of the greater Latino community of California, while preserving the pride, values and heritage of the Mexican American culture.Mexican American Opportunity FoundationJob DescriptionTitle: Payroll ClerkDepartment: MAOF Payroll DepartmentFLSA Status: Non-exempt, Full TimeReports to: Payroll ManagerGENERAL SUMMARY:Under the direct supervision of the Payroll Manager, the Payroll Clerk will mainly serve as a back-up person in payroll processing, finalize reports as basis for remitting payments to vendors for employee deductions, and other routine tasks to ensure that payroll processing is completed in the most effective manner.RESPONSIBILITIES: Process timecards and accurately process payroll for all employees on scheduled pay days. Assist in maintaining payroll operations according to company policies and procedures. Transmit weekly payroll information into Ceridian and review report for accuracy. Process garnishments, prepare termination checks and submit voluntary deductions, etc. Audit and process timesheets in Ceridian in a timely manner. Prepare and retain all payroll records. Assist employees to understand their paycheck information and answer questions related to their pay. Prepare reports upon request. As requested, complete reports as required by appropriate governmental agencies such as EDD, Department of Labor, etc. Provides payroll information as requested by the external auditor to complete the fiscal year-end audit of Form 5500. Maintain employee payroll files including updating and filing documents. Upon request, will prepare reports and back-up payroll documents as requested by government and non-government auditors. Operates a variety of office machines including typewriter, copier, computer terminal, fax, and other equipment specific to the assignment. Maintains a variety of record files, logs and statistics related to assigned program. Assist Payroll Manager to meet deadlines and timelines. Insures strict confidentiality of all information and records. Inputs new employee premium deductions after enrollment each year into Ceridian system. Answering employees’ questions and concerns regarding payroll. Assist HR in resolving issues regarding employee payroll deductions. In addition to other reports, prepares the following periodic reports, but not limited to: AFLAC employee deductions reports; 403 B and 457 B contributions reports; SIEU 521 and SEIU99 employee union dues reports; Accrued Vacation Reports; VALIC loan payments reports; Multiple Site Reports for the Employment Development Department (EDD); Employee Census Reports for 403 B Plan Auditors; Colonial Life Insurance; Workers Compensation Report; Pet Insurance Report; Other periodic reports as required by government entities, auditors and program accountants.For reports requiring check payments, submits reports to Accounts Payable for payment processing. For other reports that do not require payment, submits them to appropriate government agencies and other users. Receives timesheets in Ceridian emailed by program directors/managers with their signature approvals for audit purposes as requested by program accountants. Takes over tasks of Payroll Specialists when they are on PTO, leaves of absence, etc. Performs other functions/tasks as requested by the Payroll Manager.REQUIREMENTS: Two (2) years paid payroll experience. High School diploma or equivalent plus a minimum of three college semester units in Accounting. Associate of Arts degree preferred. Proficient in reading, writing, and understanding work related material. Minimum two (2) years’ experience in any automated payroll processing, preferably Ceridian. Strong computer skills such as typing, system and software knowledge. Working knowledge of MS Excel and Word. Strong attention to detail. Excellent communication skills, both verbal and written, to communicate with employees. Good communication and client service skills. Excellent organizational skills and ability to work independently. Being an effective team player. Ability to multitask with specific deadlines and ability to work independently in a time sensitive environment. Must work Monday through Friday. Must work regular schedule. Ability to maintain cooperative, diplomatic working relationships with co-workers and supervisors; work as part of a team and collaborate with department; and complete projects under tight deadlines even when there are completing requirements and changes in assignments.PHYSICAL DEMANDS:The physical demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee frequently is required to sit and reach with hands and arms. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, peripheral vision and ability to adjust focus.WORK ENVIRONMENT:The work environment characteristics are representative of those an employee encounters while performing the essential functions of this job.Payroll Clerk is assigned to work at the MAOF Montebello facility located at 401 N. Garfield Ave., Montebello, California 90640, and is expected to work Monday through Friday, 8:00 AM – 5:00 PM.MAOF is committed to a diverse workforce. As part of this commitment, MAOF provides equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, and compensation, to all qualified applicants and employees without regard to race, color, medical condition as defined by state law, ancestry, religion, sex, national origin, age, marital status, sexual orientation, gender, ethnic group identification, mental or physical disability, pregnancy, childbirth and related medical conditions, or any other legally protected status.