Overview
Responsible for providing a variety of administrative duties or project management for a department, program, project team or Sr.
Manager.
As part of the Capital Project’s team the job is responsible for maintaining the inventory of facilities’ furniture, fixtures and equipment (FF&E) at all Getty properties.
Daily interaction with Getty staff across all departments to respond and evaluate facility and office environment requests.
Minor interior design work.
Responsibilities
Composes and produces a variety of business correspondence, reports and related materials or guides the work of other staff to produce these materials
Coordinates the preparation, development and production of major documents, such as presentations or proposals
Responds to inquiries and requests for information requiring knowledge of department/program activities, policies and procedures
Serves as internal resource to department/program staff on Getty policies and procedures.
Researches information and relays official interpretations.
Stays up to date on organizational policies and procedures
Performs administrative duties associated with scheduling and coordinating meetings and planning events.
Arranges with external vendors for services, prepares agendas, gathers and organizes substantiating information, and oversees production and distribution of related materials.
Attends functions to ensure satisfactory outcome
Researches and gathers data for department/program reports.
Conducts preliminary analysis of data and recommends report content and format to display findings most effectively
Assists in administration of contracts.
Interacts with Procurement and Finance Departments to provide information and resolve issues
Assists in the preparation of budget materials.
Tracks and monitors budget expenditures and reports on variances
Oversees day-to-day office operations.
Implements changes or enhancements to procedures to improve productivity and efficiency
Assists in maintaining office equipment and purchases
May advise, direct or review the work of staff or external consultants
Qualifications
High school diploma/GED; Bachelor’s degree preferred
Minimum 3-4 years related experience
PI175280100
Qualifications
High school diploma/GED; Bachelor’s degree preferred
Minimum 3-4 years related experience