DescriptionAre you a motivated business admin professional interested in learning about the operations of an Investment Banking firm?
Do you seek an opportunity to grow within a small business atmosphere, an exciting and professional environment that dedicates its services to clients in need of your help?
Then this role might just be what you're looking for!The primary function of the Office Admin is to assist the Director of Operations with the efficient and effective operations of a small corporate office.
The office is located in West LA, work hours are from 8am to 5pm, Monday through Friday.Essential Functions & Responsibilities* Ensure incoming calls are answered and routed to the appropriate person.* Assist the team with scheduling meetings, appointments, and updating calendars.* Take ownership of the Customer Relationship Management database, Salesforce, to ensure all conference lists and contacts are entered in a timely & accurate manner.
Heavy data entry.* Maintain office inventory and appropriate stock levels, including kitchen, office supplies and marketing materials.* Update the employee parking database and distribute guest parking validations.* Maintain and/or troubleshoot office equipment and call for support when necessary.* Proactively communicate with building management for office maintenance requests.* Print and bind marketing materials for team sales meetings.* Track all incoming and outgoing mail and packages.* Provide back-up support for the Executive Assistant.* Brainstorm and help coordinate office activities and events.* Keep office organized at all times.* Various projects for the Operations Director as requested.Qualifications* Minimum of 2-3 years administrative experience in a professional office setting* Bachelors Degree preferredQualifications and Technical Skills* Strong written and verbal communication skills* Knowledge of MS Office including Word, Excel and PowerPoint* Knowledge of Salesforce or CRM database preferredPersonal Competencies* Analytical* Professional demeanor and good phone presence* Ability to prioritize, multitask and work unsupervised* Strong attention to detail with a proactive mindset* Friendly personalityM
– F 8am to 5pmWhy Work for Us At Citizens, you'll find a customer-centric culture built around helping our customers and giving back to our local communities.
When you join our team, you are part of a supportive and collaborative workforce, with access to training and tools to accelerate your potential and maximize your career growth.
Equal Employment Opportunity Citizens, its parent, subsidiaries, and related companies provide equal employment and advancement opportunities to all colleagues and applicants for employment without regard to age, ancestry, color, citizenship, physical or mental disability or perceived disability, ethnicity, gender, gender identity or expression, genetic information, genetic characteristic, marital or domestic partner status, victim of domestic violence, family status/parenthood, medical condition, military or veteran status, national origin, pregnancy/childbirth/lactation, colleagues or a dependents reproductive health decision making, race, religion, sex, sexual orientation, or any other category protected by federal, state and/or local laws.
Equal Employment and Opportunity Employer/Disabled/Veteran Citizens is a brand name of Citizens Bank, N.A.
and each of its respective affiliates.