Office Manager

Law firm is seeking an Office Services Manager to support their team.

Responsibilities include but are not limited to:

  • Extensive filing/coping/scanning – creating folders and labels
  • Receiving/sending out Federal Express/UPS packages/general mail
  • Stocks and ensures all general supplies are organized and put away
  • Ensures delivered copy paper is out of the boxes – also will deliver paper and supplies to all floors, checks all the copy machines to ensure they are working well and that the mail machine is running well
  • Move file shelves that hold physical files
  • Packs physical files into boxes for offsite storage
  • Assists in packing and moving boxes for inner office moves
  • Responding to emails
  • Help other team members (snack set up, holiday set ups, holiday gathering set ups, phones, mail rounds)
  • Set ups for breakfast/ lunch and meetings and will clean up afterwards; empty the dishwashers and make sure all areas are stocked and presentable
  • Changing out water bottles etc.
  • Organize and clean the common areas (kitchen and fridges) as needed
  • Collect all the recycling materials twice a week from all floors
  • Miscellaneous errands as needed
  • Must be fully vaccinated

Qualifications:

  • Prior law firm records management experience is highly preferred; corporate filing experience is required
  • Experience with Total Recall a plus but not required

Job Requirements:

We have other Legal Secretary and Executive Assistant openings in all parts of Los Angeles.

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Hire Options Inc (formerly Legal Option Group/Corporate Option Group) was established in 1997 and is committed to serving the legal and business community in Los Angeles. Our clients and candidates receive our personal attention and a degree of assurance that can only come from our many years of experience filling positions in law firms – finding jobs for Administrators, Legal Secretaries, Paralegals, Word Processors, HR Managers, Records Clerks, Receptionists, Accounting personnel and more.

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