Global law firm is seeking a Legal Assistant to support their Downtown Los Angeles office.
ESSENTIAL JOB FUNCTIONS
- Finalize legal briefs including ensuring styles are consistent throughout and preparing Table of Contents and Table of Authority
- Type correspondence, memoranda and legal documents, such as summonses, complaints, motions, subpoenas from various sources of origination (handwritten, typed copy, electronic copy, tape transcription, etc.)
- Proofread documents
- Experience with e-filing with State and Federal courts
- Initiate Conflicts Checks for potential new clients and /or matters
- Prepare and process new Business Intake Forms
- Prepare, finalize and distribute new client Engagement Letters, including follow-up with client to ensure receipt of fully-executed Engagement Letter
- Assist with trial preparation and document production
- Assist with the preparation of presentation materials for firm and client audiences
- Prepare Excel spreadsheets for client engagement budgeting and assist with ongoing client and matter analyses
- Prepare attorney expense reimbursements
- Process client-related vendor invoices for payment
- Input attorney time into the WebTime time entry program
- Document conversions, i.e., PDF to Word, etc.
- Coordinate duplicating projects with Digital Document Services
- Coordinate messenger pick-ups and deliveries when necessary
- Coordinate travel arrangement with firm-provided travel agency
- Maintain calendar and contacts for attorneys
- Handle telephone calls from internal and external sources including taking accurate messages and appropriately routing calls
- Coordinate conference calls
- Coordinate attorneys firm-and client-related meeting set-ups and logistics
- Sort, open, prioritize and route incoming mail
- Prepare outgoing mail including U.S.P.S., U.P.S. and Federal Express
- Maintain electronic filing system via Outlook
- Maintain physical client files including creation of records via LegalKEY records software
- Prepare inactive case files and attorney materials for off-site storage
- Assist other secretaries in back-up support and vacation coverage
- Perform other related duties and assignments as required
QUALIFICATIONS
- College degree preferred
- At least 5 years of legal experience working in a law firm
- Proficient in basic computer applications including: Windows 7 and Microsoft Office (Word, Excel,PowerPoint, Outlook) and type 70 wpm
- Must be able to handle all aspects of editing and preparing client invoices
- Have good organizational skills and be able to prioritize workload
- Great client service skills, including being comfortable interacting with firm clients
- Proven ability to multi-task
- Demonstrated ability to communicate effectively and professionally in a fast-paced and deadline driven environment
- Ability to work independently or as part of a team
- Organized and great attention-to-detail
- Demonstrate initiative to anticipate lawyers’ needs
Job Requirements:
We have other Legal Secretary and Executive Assistant openings in all parts of Los Angeles.
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Hire Options Inc (formerly Legal Option Group/Corporate Option Group) was established in 1997 and is committed to serving the legal and business community in Los Angeles. Our clients and candidates receive our personal attention and a degree of assurance that can only come from our many years of experience filling positions in law firms – finding jobs for Administrators, Legal Secretaries, Paralegals, Word Processors, HR Managers, Records Clerks, Receptionists, Accounting personnel and more.