Administrative Assistant
We are seeking a full-time Administrative Assistant for a luxury high rise community in Los Angeles.
Any applicant wishing to apply for the position should meet the requirements below:
Working knowledge of all Microsoft programs as well as an aptitude to learn new property management or accounting programs.
Maintain a functioning file system for employee and homeowner files, reports, and other documents.
Electronic record skills are highly desirable.
Process bi-weekly payroll with ADP.
Prior experience with ADP, employee benefits and/or COBRA is helpful but not mandatory.
Maintain inventory of office and breakroom supplies as well as staff uniforms.
Strong Customer Service skills will be necessary as you will be working closely with other staff members, homeowners and vendors as well as handling all general inquiries that may come to the office via email or phone.
Be able to effectively communicate in English both verbally and in written form.
Maintain a neat, well-groomed professional appearance at all times.
Other qualities that will be helpful but not a requirement of the position are prior HOA or property management experience and/or prior experience in accounting or bookkeeping.
Successful candidate must possess the following qualifications:
Must possess the knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.
Ability to understand and follow written and/or verbal instructions;
Ability to effectively communicate verbally in English;
Must be proficient in Microsoft Word, Outlook and Excel;
Must have excellent organization, interpersonal and administrative skills;
Ability to move, lift, carry, push, pull and place objects weighing less than or equal to 20 pounds with assistance.
Must have some accounting or bookkeeping experience.
College graduate
Notary Public is recommended.
Must be very personable and have a pleasing personality.
Job Type: Full-time
Pay: $21.00 per hour
Experience:
Administrative Assistant: 3 years (Required)
Education:
Bachelor’s (Required)