Office Assistant Job Description
Office Assistant is responsible for supporting Program Coordinator with the day-to-day business operations of the school office.
Promote and maintain a positive and effective school climate by ensuring that all interactions with staff, students, parents, and the public at large are prompt, efficient, helpful and friendly.
Occasionally care for ill or injured students; while developing multitasking skills.
Office Environment:
Will experience frequent interruptions; requiring visual concentration on detail, skillfulness & carefulness.
Requires dealing with upset or angry parents and students.
Office Operating Hours: 7:30 am
– 4:30 pm
Responsible for Clean Office Space
Clutter Free Space
Keeping work space clean, tidy and organize
Purposeful Wall Decor
Storage Room/Bin
Keeping work space clean, tidy and organize
Performs General Front Office Duties
Answering phone calls
Retrieving messages & forwarding to appropriate personnel
Responding to inquiries from internal and external parties (staff, parents, students, vendors & general public, etc.)
Supervises students who come into the office; monitors student behavior.
Welcoming onsite visitors (determining nature of business and directing them to appropriate personnel)
Greeting Parents, Students, Personal, Visitors
Promotes positive relations with parents and the general public.
* Monitor incoming emails and answer or forward as required
Assisting with mailings; registration, enrollment, orientation
Making photocopies; sending and receiving faxes; filing of documents/records.
Assisting administration, personal, teaching staff with requests.
Operates and Maintains Office Equipment (Copier, Timestamp, Stamp machine)
Supervise Students (When asked/needed)
Breaks
Before and after-school
Lunches
Administer basic first aid to students
Monitor students referred for illness and injury
Maintaining a safe and secure office space
Coordinates and Maintains Student Files
Organizes and files student documents (emergency card, student policies, etc.)
Providing up-to-date information and references
Maintain logs, files and records: post records.
Sort, alphabetize and file materials
Compiles information and generate reports and lists as directed.
Communicates Effectively
Advocates for colleagues professionally when necessary
Reports to Direct Report
Beginning and end of day
Responsible for Parent Communication (in English and Spanish)
Events/Workshops/Meetings
Flyers
Parent Phone Broadcast Messages
Phone Banking
Mail Outs
Report Cards
Print, fold and mailout
Any form of communication sent out to parents/community must be approved by Director/Coordinator of Operations.
Participates/Coordinates/Supports in School Wide Event
Back to School Night
Parent Conferences
NCLR Casa Night
School Dances
Culminations
Awards Night
Parent Appreciation Night
________________________________________________________________________
Support with Supply Inventory
Teacher Supplies
Supply Distribution
Supply Order Request * Student Uniforms
Uniform Inventory
Uniform Order Request
Support with Monitoring Attendance
Track and monitor Student Attendance
Ongoing Attendance Reports
Communicate with Parents when students are absent
Track Teacher Attendance Submission
Daily Emergency Attendance Print Out
File in Binder * Collection with Weekly Teacher Attendance Verification Reports
Support with Weekly Attendance Percentage Wall Display
Support with Requesting homework packets from teachers, as requested by parents of absent students.
For complete attendance responsibilities and procedures please refer to the Daily Attendance Procedures
Maintain Database in SIS (Student Information System)
Student Demographics Updates
Change of Address Updates
Emergency Card Updates
Responsible with Meal Program Operations
Monthly Meal Menu Print Out
Meal Count Daily Print Out
P.O.S
– Meal Scanning
Daily Delivery Meal Receiver
Food Counts
Transportation Records (Temperature & Signature)
Transportation Record Filing
Monthly Breakfast Roster
Daily Breakfast Count POS Submission
Monthly Student Meal Roster Roster
Lunch & Snack
Temperature Log
Refrigerator Log
Daily Breakfast Count POS Submission
Sinage
Monthly Meal Menu
Civils Rights Statement
Meal Proportions
Wellness Policy
ServSafe
Support with New School Year Enrollment Preparation
Collection Letter of Intent to Re-enroll for Returning Students
Support with Parent Orientation Communication
Enrollment Packet Preparations
Packet Assembling * Support with Parent Orientation Event
Support Director/Coordinator of Operations day of event * Outreach
Community Flyers * Support with Online Application Responses Maintenance
Supports with Parent Conferences Preparations
Scheduling Appointments
Day of Materials
Performs related duties as assigned.’
‘
Work Remotely
No
Job Type: Full-time
Pay: $15.00
– $20.00 per hour
Benefits:
Dental insurance
Health insurance
Life insurance
Paid time off
Professional development assistance
Vision insurance
Schedule:
8 hour shift
Day shift
Monday to Friday
Education:
High school or equivalent (Required)
Experience:
Customer service: 1 year (Preferred)
Language:
Spanish (Required)
Work Location: One location