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Wondros: Sr. office manager (los angeles)

Wondros

This is a Full-time position in Los Angeles, CA posted March 24, 2020.

Job Summary Wondros is seeking a dynamic Senior Office Manager who would like to be a part of building a fun and efficient work in Mid-City. They will be responsible for the overall management of the facility. The position requires that the individual be very proactive and highly personable.

The person will be required to multi-task in an effortless manner, be solution-oriented and able to deal with many different personalities and levels of employees.

As the office is where our employees spend their long days it is expected that this individual will always have an eye toward ensuring that the office is maintained to the highest standards of cleanliness, comfort, and productivity.

Key Responsibilities As Office Manager, you will… Serve as the main point of contact with building management, building/maintenance vendors, housekeeping, food/beverage vendors; coordinates problem resolution and ensures the highest level of service is always provided and systems are fully functional (HVAC, plumbing, restrooms, kitchens, systems/office equipment) Manage the transportation of employees between off-site lot to and from the office Ensures there are appropriate meeting set-up, catering, and technology needs for all internal (employee) and external (client-related) meetings as requested by the employees of the office.

Troubleshoot all copier issues; ensure maintenance is kept up to date; provide instructional guides for highly-used copier functions or repeat “problem” issues Ensures new employee set-up is done in advance of employee arriving (desk, IT set-up, supplies, etc.); works closely with HR to ensure everything is covered Facilitates any workstation/office moves and keeps the seating chart up to date with any new hires and workstation moves.

Makes sure that all conference, meeting, and team rooms are kept clean, have operating technology (phone, data ports, etc.), adequate seating, and are fully functional at all times Informs immediate supervisor of any maintenance and repairs that need to be made on a timely basis such as walls that need to be painted, carpet repairs, light bulbs replaced, etc. and executes such repairs.

Acts as the ‘eyes and the ears’ for the floor – report damages, unauthorized individuals, thefts, etc.

Manages purchasing of supplies and maintains a running inventory.

Maintains email distribution lists for the office and communicates any changes as needed.

In partnership with the Director of HR, it facilitates the planning and logistics of all office events.

Sets up and maintains all vendor house accounts and alerts management of contract renewals Special projects as needed Required Qualifications At least 7 years of experience as an office manager running full-scale office operations Experience with vendors – negotiating contracts and renewals Experience troubleshooting office equipment and first-tier IT office issues Impeccable attention to detail, and the ability to deliver timely and quality results under the highest expectations Excellent communication skills, both written and verbal Excellent proficiency in Microsoft Office Suite Must be proactive, discrete, and have strong attention to detail Must thrive in a fast-paced environment Ability to foresee and identify potential issues ahead of time  Physical Requirement:
· The role requires the ability to lift up to 20 pounds and involves repetitive motion such as sitting, standing, walking and operating office equipment