Vendor Maintenance Manager

Aramark Vendor Maintenance Manager in Nashville, Tennessee | Careers at US TN 5880 NOLENSVILLE PK-NASHVILLE Skip Branding Aramark Vendor Maintenance Manager in Nashville, Tennessee | Careers at US TN 5880 NOLENSVILLE PK-NASHVILLE Skip to Main Content Please Enable Cookies to Continue Please enable cookies in your browser to experience all the personalized features of this site, including the ability to apply for a job. Welcome page Welcome page Returning Candidate? Log back in!

Vendor Maintenance Manager

Location US-TN-Nashville Posted Date 5 days ago (2/26/2021 9:14 PM) ID 320844 Category Facilities Employment Type Fulltime-Regular

Overview

Aramark (NYSE: ARMK) proudly serves the world’s leading educational institutions, Fortune 500 companies, world champion sports teams, prominent healthcare providers, iconic destinations and cultural attractions, and numerous municipalities in 19 countries around the world. We deliver innovative experiences and services in food, facilities management and uniforms to millions of people every day. We strive to create a better world by making a positive impact on people and the planet, including commitments to engage our employees; empower healthy consumers; build local communities; source ethically, inclusively and responsibly; operate efficiently and reduce waste. Aramark is recognized as a Best Place to Work by the Human Rights Campaign (LGBTQ+), DiversityInc, Equal Employment Publications and the Disability Equality Index. Learn more about working here at www.aramark.com/careers or connect with us on Facebook , Instagram and Twitter .

Description

Position Summary: Coordinates the processing of Aramark’s vendor service contracts from field inception through approvals, purchase order release, annual renewals and expirations. Dedicated to specific U.S. Regions as defined by management, the Vendor Service Contract Administrator ensures approximately 1000 contracts/year with a total value of $60 million are compliant with Supply Chain policies and procedures. Ability to interpret contractual documents and transfer data/knowledge into applicable supply chain database. The Vendor Service Contract Administrator will also be responsible for researching and resolving invoice exceptions pertaining to his/her assigned geography.

Essential Functions:

Works directly with vendors to resolve vendor issues and credit holds or potential credit holds due to discrepancies in contract and invoices billed.
Facilitate database changes and be able to articulate reason for change and expected result.
Works with Operations personnel to explain reasons for variances. Assists the VSC Director in developing comprehensive action plans for the correction of negative variances and assists the VSC Director to ensure that action plans are implemented.
Identify trends pertaining to S.O.X. compliance violations.
Performs other related duties as directed by VSC Director.
Use analytical skillset and knowledge of finance and accounting practices to identify retroactive expense risks
Manage reporting of performance metrics pertaining to VSC production accuracy.
Works with vendors to resolve issues related to coverage, pricing and terms of VSC contracts.
Responsible for ensuring contract coverage, terms, and contract values are properly entered into operational system accurately and timely so that service interruption related to VSC does not occur.
Collaborate with all aspects of Supply Chain in developing and maintaining standards for supplier contract pricing, terms & conditions, and certifications. Process vendor service contracts and review all applicable parameters of contract for accuracy in applicable supply chain database.
Establishes productive business relationships within the field from the Technology Manager to the Region VP, as well as executive- management.
Handles supplier escalations for service delivery or service contract issues encountered at a national or local level.
Provides counsel to field management and senior management regarding supplier service contracts.
Makes sound independent decisions to drive supplier delivery outcomes to the satisfaction of Supply Chain and executive-level management, as well as drive verifiable financial outcomes to meet and exceed the financial expectations of the business.
Timely management of 250 vendor contract requests received each year with a total value of over $15-20 million ensuring they are compliant with supply chain policies and procedures.

Manage incoming vendor service contract requests via I-desk including new agreements, renewals, addendums, and cancellations.
Execute and enforce centralized process for:

Field requests of Vendor Service Contract in supply chain database and DocuSign utilizing the Request Form and the Service Contract Checklist.
Obtaining Vendor Service Contract quotes.
Processing of Vendor Service Contract’s including:

Data entry.
Confirmation of signed Vendor Service Contract to field.
Signed Vendor Service Contract and PO to vendor.

Streamline and improve processes.
Verify equipment coverage’s and coverage under ARAMARK customer contracts.
Negotiate agreements with vendors for annual contracts of $15K or less.
Initial price review.
Initial vendor contract terms and conditions review.
Follow-up on necessary approvals based on the established Commitment Level Authority policy.
Generate and process contract packages for distribution

Issue weekly report of deletes/cancellations for vendor service contracts to Accounts Payable to ensure receipt of credit due. Follow-up with vendors to obtain credit if Accounts Payable needs assistance.
Monthly reconciliation of national vendor contracts against supply chain database install base.
Assist with special vendor-related projects as assigned.

Qualifications

3-5 years for related work experience.
Experience with Vendor Management for Facilities related work
Manufacturing background highly preferred

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ARAMARK is an EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION employer – Minority/Female/Disability/Veteran

Aramark will consider for employment qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chance ordinance.

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Vendor Maintenance Manager