Overview: Schultz Industrial, part of Aegion’s Energy Services platform, is looking for an experienced Office Manager in its Marathon LAR, CA location.
Aegion’s Energy Services platform provides cost-effective maintenance, turnaround and construction services at refineries, petrochemical and other industrial facilities on the West Coast where over 75 percent of our downstream activities relate to the maintenance of piping assets.
As a result of the ongoing development of conventional oil & gas reserves in North America, the market demand for refinery and petrochemical feedstocks should remain strong, which in turn will benefit the Energy Services platform’s unique value proposition that is based on its world-class safety and labor productivity programs.
Learn more about Schultz by visiting our website.
– Aegion is an Equal Opportunity Employer.
Equal opportunity is a sound and just concept to which Aegion is firmly bound.
Aegion will not engage in discrimination against, or harassment of, any person employed or seeking employment with Aegion on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, non-disqualifying disability, status as a protected veteran or other characteristics protected by law.
VEVRAA compliant – priority referral Protected Veterans requested Responsibilities: Manages timekeeping and billing (labor, owned equipment, and 3rd party invoices).
Manages timekeeping team, ensuring the accuracy and timeliness of their workEnsures labor daily allocations in TRACK accurately meet client deadlinesEnsures employees are paid to PLA/MLA pay rulesPerforms labor reconciliation ensuring accuracy between TRACK and CMiC; resolves variancesEnsures owned equipment is entered timely in TRACKPerforms or delegates rate reconciliation, ensuring accuracy; resolves variancesEnsures 3rd Party Billing are entered into TRACK meeting client contract conditionsEnsures timeliness and accuracy of preparation and processing of internal employee change documentation (“CRC”), termination documentation (“COR”), and required union transfer/termination paperworkPrepares and processes client onboarding documentation for TRACK setup, including skill and schedule assignmentEnsures timeliness and accuracy of preparation and processing of client documentation for TRACK changes, including skill and schedule assignmentEnsures team verifies dispatch information to internal employee setupResearches at-risk WIP and AR itemsWorks with client representatives, including Operations, Procurement and ECM Admin to resolve issuesSupports internal and external financial and timekeeping audits as they relate to Marathon LARPrepares monthly equipment accruals to support financial month endSupports Cash Application effort as required Qualifications: Knowledge of TRACKKnowledge of union pay rulesDeadline drivenAbility to respond to changes in prioritiesExcellent organizational skillsAbility to manage others under deadline driven situationsAbility to work independently, take initiative, set priorities, and see projects through to completionIntermediate to advanced computer literacy in Microsoft Excel and Accounting softwareEmploy problem-solving skills and analysis, report roadblocks to the Field Finance Manager as neededHigh School Diploma or possession of a GEDRefinery experience preferredBilling experience preferredTimekeeping experience preferredStrong written and verbal communication skills with excellent organizational skillsMust be able to work overtime hours and all shift schedules that may require up to 12-hours per day/ 7-days per week for extended durations