Responsibilities
We are seeking to hire a full-time Senior Fund Manager Supervisor to join the Department of OB/GYN and Urology.
You will be responsible for long range planning, coordinating, organizing, staffing, and supervising in the areas of research budgeting, contract, and grand administration and expenditure control.
You will serve as the principal resource to faculty regarding proposal preparation, budget development, and grant management.
You will also help minimize impediments to research activity.
Primary duties include:
Management of the research fund management process and personnel
Oversight of faculty educational funds
Perform complex analysis of data and other financial reports and special projects
Manage and supervise pre-award preparation of all new, non-competing continuation, and competitive renewals for federal and non-federal grant application
Provide high level of training to staff
Act as liaison between CTAO and Office of Compliance Services
Qualifications
Graduation from college with a major in business administration, economics, statistics,
political science, educational administration, or a related field, and six years of experience in
administrative analysis or operations research; or an equivalent combination of education and
experience.
Knowledge of current federal, state, and local regulations pertaining to extramural funding.
Demonstrated knowledge of University-based research administration policies and
procedures governing pre-award administration, proposal development, contracts and grant
awards, subcontracts, and other areas relevant to research administration activities.
Experience of the University online systems including QDB and application for online
downloading of expenses to review and generate reports and budgets; OASIS, PAC,
PAC/GUI, PAMs, PANs, NPEAR, Bear’s, TOF, and FS).
Ability to independently perform detailed work with high degree of accuracy as well as
analyze fiscal resources, establishes priorities, and makes appropriate recommendations for
allocation of funds.
Skill in analyzing information, problem-solving, budgets, policies and procedures to define
problems and/or objectives and formulate logical solutions and conclusions.
Knowledge of basic math skills; sufficient to calculate percentage, average, etc.
Demonstrated knowledge of bookkeeping/accounting functions and principals with
mathematical skills sufficient to prepare complex calculations and forecasts, to prepare
budgets and projections for yearly budgets, and to identify and resolve financial problems.
Skill in using a personal computer and computer software such as Excel, Word, Microsoft
Mail, MedHub, Bruin Buy and various database programs.
Typing skills sufficient to prepare
correspondence, grant applications, financial reports, etc.
with speed and accuracy.
Ability to develop systems for reporting and tracking research administration and fund
activities , including web-based reporting, informational systems as well as electronic files.
Excellent grammar, spelling, syntax skills; ability to proofread very detailed materials
accurately and compose correspondence as needed.
Skill in reading technical documents, such as contract and grants applications, awards
synopsis, Federal financial circulars, policy statements, and other materials from University
departments and outside funding agencies.
Working knowledge of academic research values, priorities and expectations, familiarity with
University culture, demonstrated ability to understand and apply goals of the Department, PI,
grasp sophisticated and/or complex ideas and issues, discern implications of various actions.
Ability to provide training and review as needed in the areas of University accounting,
agency regulations, departmental practices, and technical systems for other dept.
staff
involved in fund management/contract & grant administration (includes employees at Ad
Specialist, Ad.
Analyst level)
Interpersonal skills to communicate diplomatically and effectively with all levels of faculty,
staff and non-University entities.
Ability to communicate and articulate general and/or complex policies, procedures,
guidelines, etc., to faculty, staff, and other University personnel.
UCLA is an Equal Opportunity/Affirmative Action employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.