Advanced Systems Group, LLC (ASG) provides engineering services, systems integration, training, and technical support to media, broadcast, film, and corporate video markets.
ASG is a dynamic company consistently growing to best serve our clients’ success.
ASG is seeking an autonomous self-starter to become our new full-time Project Coordinator.
So, if you’re looking for an opportunity to assist an ever expanding team of talented Engineers, Buyers and Project Manager, then ASG might be a perfect fit!
Primary Duties and Responsibilities
Bids & Proposal
Act as administrative support facilitator between inside sales team and project team on assigned proposals or bids.
Monitor ASG’s inside sales team to price out Bill of Materials (BOM).
Monitor data entry process to produce professional and accurate quotes out of company EPR system.
Monitor vendor special pricing registration with inside sales or buyer groups.
Organize and store proposal documents into the proper folder.
Project Management
Responsible for proposal to project conversion process in company ERP system Solutions Q360.
Attend Project Kick Off meetings with our Project Manager, Project Engineer, Buyer, and other project team members.
Responsible for creating, organizing, filling, and sharing project folders and project documentations.
Team up with our Project Manager and Project Engineer to secure on-time equipment/materials releasing to the Procurement Department.
Team up with the Procurement Department and vendors to secure on-time delivery of equipment/materials.
Assist our Project Manager on Change Order process including, but not limited to, tracking changes, facilitating efforts with our inside sales team to price out Change Orders, organizing and producing client facing Change Orders, and Change Order procurement.
Maintain and track project Bill of Materials (BOM) in the entire project cycle.
Responsible for providing regular reports to Project Team such as Lead Time reports, ETA reports, Back Order reports, RMA reports, etc.
Coordinate with Project Managers, On-site Supervisors, Field Engineers, Buyers, our internal Accounting team, and Vendors on RMA process.
Team up with Project Managers and Finance Managers to understand and monitor project budgets in the ERP system.
Support the Project Manager on Project Close Out process, including compiling submittals, generating net equipment lists, generating Serial Number lists, collecting equipment data sheets and manuals, etc.
Assist our Finance Manager and Project Manager on project financial close out in the ERP system.
Attend project meetings as required
Other tasks as required
Location: Fully Remote
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