The Alamo Trust, Inc.
(“ATI”) is looking for a motivated individual who strives for excellence in project coordination.
Our ideal candidate would have experience with administrative workflows, project support and a basic understanding of accounting principles (or related business experience).
The primary role of the Project Coordinator is to actively handle administrative tasks for the Chief Operating Officer and other project team members to keep projects running smoothly.
This may include managing internal and external reporting, assisting with billing reviews, managing deadlines and workflow, and scheduling meetings and appointments.
DUTIES, RESPONSIBILITIES & ESSENTIAL FUNCTIONS Maintain and monitor project plans, project schedules, work hours, budgets, and expenditures.
Organize, attend and participate in stakeholder meetings as assigned.
Document and follow up on important actions and decisions from meetings.
Prepare necessary presentation materials for meetings.
Ensure project deadlines are met.
Provide administrative support Undertake project tasks as required.
Ensure projects adhere to frameworks and all documentation is maintained appropriately for each project.
Facilitate meetings where appropriate and distribute minutes to all project team members.
Assist COO with creation of a project management calendar for fulfilling each goal and objective.
Monitor contract deliverables Assist in creating internal and external reporting material Work with accounting/finance department to ensure smooth billing processes related to capital projects.
Create and manage funding requests from various sources.
Attend meetings as requested Provide additional project coordination and administrative support, as requested REQUIRED QUALIFICATIONS Bachelor’s degree in business administration or related fields Familiarity with project management, scheduling and basic accounting principles required Two or more years of equivalent experience in related fields, including complex project management work reliant on strategic planning and deliverable execution Must be proficient in Office 365 (Word, Excel, Outlook and SharePoint) Exceptional attention to detail Ideal candidate will be a proactive self-starter who excels at working in a dynamic and changing environment Strong interpersonal, strategical and problem-solving skills Ability to manage and/or contribute to a high volume of complex tasks and prioritizing workflow and a wide range of projects at any given time in a fast-paced office environment Strong team-orientation and professional attitude LANGUAGE SKILLS & EMPLOYMENT AUTHORIZATION Must speak, read and write English Additional fluency in other languages is beneficial Must be able to provide documents establishing identity and eligibility to work in the United PHYSICAL DEMANDS & WORK ENVIRONMENT The physical demands and work environment described in this job description are representative of those that the employee will encounter and are expected to meet to successfully perform the essential functions of the job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is required to see, be mobile, and have the ability for 2-way communication with the public and staff.
While performing the duties of this position, the employee is regularly required to sit, stand and walk for extended periods; reach with hands and arms; talk and listen on a regular basis; Ability to work for extended periods in an office under artificial fluorescent lighting with varying noise levels.
Must be able to perform under pressure, concentrate for a prolonged period and able to work long hours under stressful conditions.
Work in various environments including adverse outdoor conditions such cold, rain or heat.
The work environment is an indoor, climate-controlled office environment comprised of cubicles, walled-offices and group conference rooms.
The noise level in the office environment is usually low.
There are no protective devices necessary to be worn or utilized in the office work environment.
Minimal travel is required.