Office Manager
The Person is responsible for assisting the Team with all necessary tasks. An ideal candidate has the ability to work and think independently, shows interpersonal skills, and demonstrates clear communication.
RESPONSIBILITIES:
- Responsible for the overall management of the front desk.
- Manage outgoing and incoming packages(Fed-Ex, Courier, GSO), properly handle contacting individuals when a package is received.
- Maintains company contact list and extensions.
- Keeps desk, front office and all common areas in office (including kitchen and conference rooms) organized and neat at all times.
- Schedules office maintenance and orders kitchen and office supplies.
- Monitors cleanliness of the office and notifies janitorial service of concerns/Issues prior to weekly cleaning schedule arrival.
- Supports the Divisional President.
- Completes expenses for the President, Project Managers, Superintendents, and Project Engineers in a timely fashion as needed.
- Maintains an up to date database of all ongoing projects for the division.
REQUIREMENTS
- Exceptional ability to multi-task, prioritize and execute the completion of tasks with quality.
- Excellent written communication skills to create concise, clear company emails.
- Work ethic demonstrated by taking pride in work and helping with streamlining processes for efficiency and cost control.
- Exercises discretion, applies common sense and asks for help or clarification when needed.
- Valid California Driver’s License.
- Lives by the company Mission Statement.
- Work smart, work hard, get it done; whatever it takes
- Accountability and ownership of work product
- Tenacious attention to detail
- Positive Can-Do and Passionate attitude
- Innovative, Creative, Edgy
This position description is a summary and may not be a complete representation of the position, and the essential functions of the position could change as duties are assigned.
Build Group is an equal opportunity employer and considers all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or any other unlawful factor. Build Group complies with all applicable laws, including those regarding consideration of qualified applicants with criminal histories such as the San Francisco Fair Chance Ordinance.
Note to Recruiters and Placement Agencies: Build Group does not accept unsolicited agency resumes. Please do not forward unsolicited agency resumes to our website or to any Build Group employee. Build Group will not pay fees to any third-party agency or firm and will not be responsible for any agency fees associated with unsolicited resumes. Unsolicited resumes received will be considered the property of Build Group.
Build Group’s focus is on building and managing the construction of high-rise and podium residential, commercial and medical office, hotel and leisure, and retail projects while respecting the overall impact on the environment. Our experience and long-term relationships allow us to offer the most competitive structural and building solutions for your projects. Our partners have over 100 years of experience in the construction business and are strategically positioned to provide value, experience, and solutions that work for your project and budget. We firmly believe what sets our company apart from any other is our key employees’ ability to inject innovation into the design/construction process to meet an Owner’s budget. We follow through by providing the most qualified field personnel available in the industry to deliver an on-time product. We are committed to environmental responsibility and sustainable building practices: 80% of the Build Group Partners are LEED-certified by the United States Green Building Council (USGBC).