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Office Manager, Admission Office, Both Campus Locations

Mount Saint Mary's University

This is a Full-time position in Los Angeles, CA posted July 17, 2021.

Office Manager, Admission Office, Both Campus Locations

Category: Staff

Locations: Los Angeles, CA

Posted: Jun 3, 2021

Closes: Open Until Filled

Type: Full-time

Position ID: 131829


About Mount Saint Mary’s University:

Mount Saint Mary’s is the only women’s university in Los Angeles and one of the most diverse in the nation.

The University is known nationally for its research on gender equity, its innovative health and science programs, and its commitment to community service.

As a leading liberal arts institution, Mount Saint Mary’s provides year-round, flexible and online programs at the undergraduate and graduate level.

Weekend, evening and graduate programs are offered to both women and men.

Mount alums are engaged, active, global citizens who use their knowledge and skills to better themselves, their communities and the world.

Mount Saint Mary’s University is an equal opportunity employer.

The University is thoroughly committed both to providing equal employment opportunities for all job applicants and employees, and to providing a work environment that is free from harassment, discrimination and retaliation.

We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Applicants must be able to provide proof of eligibility to work in the United States.

The University will not assist applicants with any visa matters.

A background check will be required.

Job Description:

To support the recruitment and enrollment efforts related to traditional undergraduate students and adult nursing students by ensuring that the daily administrative functions of the Chalon and Doheny Admissions Offices run efficiently.

Serve as the initial point of contact for visitors to the Chalon Admissions Office and all calls coming into the main phone lines.

Support Admission Office recruitment and enrollment efforts by: managing the main admission and nursing admission email inboxes, managing confirmation calls, contacting inquiries, ad maintaining Chalon Admission Welcome Center for visitors’ needs.

Support the Associate Director for Nursing and Transfer Admissions by scheduling information sessions, assisting with Live Chat coverage and preparing supplemental documents for application processing.

Process departmental invoices for payment Hire and supervise Admission Office student workers on the Chalon campus in cooperation with the student work supervisor on the Doheny campus.

Manage office supply purchases for admissions offices on both campuses.

Manage supply of admissions publications on both campuses.

Manage admissions office ride-share account, including reservations and payments.

Actively participate in staff and other planning meetings and take minutes.

Perform other duties, as assigned.

Some weekend or evening work may be required with advance notice.


Strong working knowledge of the function, and general office policies and procedures.

Solid knowledge of admissions cycle.

Solid working knowledge of Microsoft Suite programs, especially Outlook, Word and Excel Familiarity with Colleague Database System and Slate desired.

Abilities and Skills: 
Effectively organize, prioritize and handle multiple tasks to meet established deadlines.

Provide accurate and efficient supervision of student workers.

Communicate effectively with people from a wide variety of backgrounds and skill levels.

Flexible.  Willingness and ability to travel between campuses on occasion.

 Strong organization and prioritization, basic bookkeeping/accounting, supervision, customer service, oral/written communication, interpersonal skills.

High school diploma or equivalent.

Associates or Bachelor’s degree preferred.

Previous experience working in an educational environment.

Experience involving hiring and supervising preferred. 
Additional Information:

Work Location: Both Chalon Campus (West Los Angeles) and Doheny Campus (Downtown Los Angeles)

Start Date: Immediately

Applications Deadline: Open until filled

The University is committed to recruiting and retaining a diverse student population and workforce as a reflection of our commitment to maintain the excellence of the University, and to offer our students richly varied disciplines, perspectives and ways of learning.

In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, the University does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs.

We encourage people of all backgrounds to apply to be a student or to work for the University.

Chalon Campus
12001 Chalon Road
Los Angeles, CA 90049

Doheny Campus
10 Chester Place
Los Angeles, CA 90007