What We”re Looking ForCoordinates a broad range of administrative functions typically in support of larger, more complex offices which may consist of multiple locations.
Serves as primary management liaison for staff regarding administration issues.
Manages office workload and coverage, and manages performance of direct report.Preferred Qualifications and Skills: Ability to maintain confidentiality Planning, time management and organizational skills Ability to balance multiple tasks and changing priorities Attention to detail Demonstrated ability to compose, edit and proof read written documents (routine letters, business correspondence and reports of varying complexity) What You”ll NeedEssential Responsibilities: Performs administrative duties in support of office staff including, coordinating and scheduling calendar appointments, meetings and travel, preparing a variety of correspondence under general guidance, receiving and directing incoming calls and welcoming visitors.
Furnishes information and responds to routine correspondence when necessary.
Coordinates the receipt, distribution and delivery of mail both to and from the office.
Coordinates local policy and procedures with the appropriate corporate and/or divisional functions to ensure full and complete procedures are in place covering assigned areas.
Recommends changes in process or procedure to management.
Prepares reports, gathering and summarizing a variety of data from multiple sources.
Organizes and maintains office files (electronic and hardcopy) and records in accordance with internal retention policy and procedures.
Prepares and submits expense reports on behalf of office staff, securing and maintaining supporting documentation and ensuring accurate coding of expense items.
Supports Accounts Payable functions by accurately coding and processing invoices.
May provide supervision and direction to A/P staff.
Tracks and coordinates the acquisition and distribution of materials, supplies and equipment.
Maintains inventory of furniture and equipment.
Working with Corporate Procurement and facilities, assists with office moves.
Coordinates with facilities on any building maintenance issues.
May track mileage and ensure maintenance of vehicle fleet.
Organizes and coordinates events for the office.
Delivers new hire orientation when needed.
Performs other duties as assigned.
Minimum Qualifications: High School Diploma/GED or equivalent 8 years related experience Visa sponsorship is not available for this position.EOE including disability and vetAbout UsFor more than a century, HNTB has helped deliver infrastructure solutions that best meet the unique needs of our clients.
With client relationships spanning decades, we understand infrastructure life cycles and have the perspective to solve technical challenges with clarity and imagination.
We are far more than a design firm.
We see and help address far-reaching issues of financing, legislation, design, construction, community outreach and ongoing operations.
As employee-owners committed to the highest levels of performance, we enable clients to achieve their goals and inspiring visions.Just like we are committed to delivering for our clients, HNTB is also committed to delivering for you by offering benefits to protect the health of you and your family, help you balance family and career, and build your savings for retirement.
Learn more by visiting HNTB Total Rewards.HNTB is an Affirmative Action and Equal Opportunity Employer .HNTB does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, pregnancy status, sexual orientation, gender identity, veteran status, genetic information, citizenship status, or other status protected by law.
We will provide reasonable accommodations for qualified individuals with a disability where appropriate.Work AuthorizationIn compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S.
citizens and aliens lawfully authorized to work in the United States (if the position is or will be one which is subject to U.S.
law).Verification of employment eligibility will be required at the time of hire.
Visa sponsorship is typically not available for entry level positions.
HNTB participates in E-Verify Know your rights: Right to Work nnby Jobblenn