Action Property Management, a premier management company, is seeking a full-time Manager Assistant to support our luxury association Broadway Hollywood located in Los Angeles.
Why Join Action?
Action’s goal is to attract and retain the best talent in the industry.
We have proudly rated 4.3 Stars on Glassdoor.
Check out our Glassdoor page.
We offer our Team Members the following:
Competitive starting compensation
Comprehensive benefits package for qualifying employees
On-going hospitality and property management training
Opportunities for career growth and advancement
A values-driven company culture that encourages teamwork and excellence
Schedule: Monday through Friday from 11:00 am to 7:30 pm
Compensation: $22.00 Hourly plus benefits
Job Summary
The Manager Assistant will report directly to the General Manager and provides administrative and technical support to ensure smooth operations of associations.
The Manager Assistant will assist with duties as requested by the assigned Manager, including letters to be drafted at Manager’s direction, Action list items, and maintain a correspondence log by Association and assist the Manager with research projects as needed.
Essential Duties and Responsibilities:
Assist Manager with duties, as requested, to ensure smooth operation of Association.
Type correspondence as requested by Manager, including letters to be drafted at Manager’s direction, Action Lists, Board Meeting Minutes, and update Association profile documents as needed.
Maintain an annual calendar, by month, for all major projects (i.e., budgets, audits, and elections).
Assist Manager with research projects, as needed.
Monitor insurance certificate expirations for Association’s contractors listed on the profile.
Assist in the preparation of website material for the Associations, as directed by the Manager.
Coordinating appointments and meetings with vendors for the Manager.
Assist the Manager with paying invoices as needed.
Order office supplies and materials for the Management Office.
Assist Manager as needed with the distribution of homeowner notices.
Assist Manager with supervision of front desk activities.
Director’s Reports (prepared as often as the Board holds their meetings)
Transcribe minutes of the meeting as needed for the Manager.
May assist Manager with the creation of reports as needed.
Qualifications
At least 2 years of administrative experience.
HOA or property management experience is highly desired.
Must be a self-starter with strong organizational skills.
Familiar with MS Office and a minimum typing speed of 50-60 wpm
Must exercise sound judgment and demonstrate flexibility
Professional appearance and demeanor
Excellent verbal and written communication.
Action Property Management is an Equal Opportunity Employer and supports a Drug-Free Workplace.
Pursuant to the Los Angeles Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Full-time
Pay: $22.00 per hour
Benefits:
401(k)
401(k) matching
Dental insurance
Employee assistance program
Health insurance
Paid time off
Referral program
Vision insurance
Schedule:
8 hour shift
Day shift
Monday to Friday
Education:
High school or equivalent (Preferred)
Experience:
Customer service: 1 year (Preferred)
Administrative: 2 years (Required)
HOA Management: 1 year (Preferred)
Property management: 1 year (Preferred)
Work Location:
One location
Work Remotely:
No
Work Location: One location