At a glance: Stanford University is recruiting a collaborative and strategic Executive Director of Facilities Operations to join their team in Palo Alto, CA This position will oversee the planning, organization, technical,and administrative aspects of theDepartment ofFacilities Operations(DFO).TheEDis responsible for managing operations and facilities in a way that supports and advances environmental sustainability, prioritizes employee safety and well-being,and ensures that quality service is provided to allcustomers.Join a team that prides itself on supporting the teaching and research of the university as Caretakers of a Legacy.” Description: What you’ll be doing: Another Sources client, Stanford University, is recruiting acollaborative and strategicExecutiveDirector of Facilities Operationsto join their team.Here’s a little about Stanford University and the position they are seeking to fill:Land, Buildings & Real Estate (LBRE) is the operational core of Stanford Universitys physical campus.
LBRE constructs and maintains the Stanford campus, where advancements across the academic spectrum are made possible.
Our work is founded upon the collective value of dedication, innovation, expertise, teamwork, and continuous improvement.
We are committed to serving the universitys academic mission, as well as preserving and enhancing Stanfords 8,100 acres, and pride ourselves on supporting the teaching and research of the university as Caretakers of a Legacy.”About the RoleReporting to theAssociateVice President ofAcademic Projects and Operations forLand, Buildings and Real Estate, theExecutive Director (ED), Facilities Operationswill oversee the planning, organization, technical,and administrative aspects of theDepartment ofFacilities Operations(DFO).
This includes leadership and management of the following units: Buildings and Grounds Maintenance,Work Control and Contracted Services, Event Services, and Logistics.
Key function in each of these group include Mechanical, Electrical & Plumbing, Architectural Trades, Grounds, Custodial Services, Preventative Maintenance Programs, and Events operational support across the university.TheEDis responsible for managing operations and facilities in a way that supports and advances environmental sustainability, prioritizes employee safety and well-being,and ensures that quality service is provided to allcustomers.They will bring visionary and critical thinking skills to help advance current initiatives for smart campus integration in university operations,maintenance, and renewal programs.The ED will embrace the LBRE Core Values of Leadership, Exploration, Gratitude, Accountability, Community and You, in their management style and help to build an organization where these qualities serve as the foundation for successful and rewarding careers for all employees within Facilities Operations.
The ED will lead, support, and maintain the current environment of exceptional customer service and constant improvement through customer and employee feedback, and provide regular reports on Key Performance Indicators to leadership.TheEDwill lead an organization ofapproximately300 employees,pluscontracted services vendors,in transforming the universitys buildings and grounds into a connected smart campusfor the twenty-first century.
With an emphasis ondata driven decision-making, the ED willdevelop preventative and reactive maintenance programs for a smart campus infrastructure that coverstate-of-the-art technologysuchasenergyand lightingcontrols, autonomoussystems, work control management,AI,dataanalytics,training and development programs,and customer service relationship software.The ED willprovide a strategic vision formaintenance and operationsservicesthat areprovidedby aworkforce that is trained and developed to supportfutureteaching and researchneedsas well asresponsible stewardship ofthe universityshistorical resources.An emphasis will be placed onoptimizingmaintenance programperformance and employing newtechnologies in the workforce that willimprove employee performance,job satisfaction, and well-being.Job ResponsibilitiesResponsibility for the leadership, broad oversight, and implementation of strategic and tactical planning involving facilities management, facilities operations, and maintenance staff /managers that has university-wide scope and impact.Ongoing implementation of the Stanford Research Parkportfoliostrategic business plan, which entailsinitiatingrecommendations and executinglong-term strategic initiatives to create value and maximize risk-adjusted returns on the SRP portfolio.
Such analysis would involve evaluating the highest and best use of properties returning to the University at the expiration of ground leases, initiating recommendations and implementing strategies topromotereinvestment in building inventory,either throughacquisition or disposition of ground leases,direct purchasesorredevelopments of sites.Continually monitor portfolio financial performance to identify and make recommendations on how to capitalize on opportunities and proactively mitigate risks.Originatetransactions,structureand negotiatecomplex agreementstoeither purchase or extend ground leaseholds, seize direct leasing opportunities or market new long-term ground leases.Supervise and approve portfolio reporting, data collection,analytics, and annual portfolio valuation.Oversee annual business plan process and cash flow forecasting,including evaluation of changing scenarios and stress tests utilizing third party applications (Argus, etc.).Leadmarketing strategy, due diligence and closing efforts associated with sales, purchases or leasing of assets,and engageconsultants and advisors to assist with the effort as needed.Evaluate and approverequests by tenants and lessees for lease assignments, sublease approvals, lease extensions, and other contractual requests relating thereto, including analysis of any landlord-related rights and obligations.Ongoingimplementation of long-term land use and programmatic planning forSRP, including conductingurban planning,architectural, economic,environmental,andotheranalyses designed to enhance the competitive advantage and incomepotential of the SRP portfolio.Direct and coordinateteam of internal and external consultants with functional expertise, including legal, finance, lease administration, environmental, market research,andleasing.Makestrategic recommendations and executesolutions for any ownership and management issues that arise in the Stanford Research Park, whichoftenentails collaboration across cross-functional teams.Maintain positive relations and regular communications with SRP tenants and lesseesand seek opportunities to align efforts and reinforce each others investment goals.Effectively work withvariousconstituentsto educate them about SRPand seek areas of alignment,which entails theability to developrelationships andrapport.QualificationsEducation & Experience:Bachelor’s degree in engineering or other appropriate technical area andan equivalent combination of technical education, training, and experience.Fifteen years of related, progressively responsible experience requiring extensive leadership and strategic expertise in facilities operations, maintenance, and planning, performing dutiessimilar tothose listed above.Knowledge, Skills and Abilities:Advanced knowledge of best practices in facilities management discipline.Demonstrated experience managing large facility organizations, or experience in managing a large professional service organization.Demonstrated experience as an executive level facilities manager with responsibility for developing and mentoring managers and senior professionals.Advanced knowledge and application of relevant codes, regulations, and processes.Ability to foster a safe and cooperative work environment.
Management experience with a proven track record of safety excellence, solid judgment, decision making, budget management, and environmental stewardship is required.Proven track record of leadership and creating an environment of employee involvement and continuous improvement is required.
Strong interpersonal skills including the ability to effectively motivate and influence others.Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.Another Source works with their clients, on a retained project basis, to maximize the recruiting process.