Requisition Number: 33817 Job Title: GENERAL SVC OTHER SUPV 1 Working Title: Assistant Front Office Manager Salary: $3,150 – $6,867 monthly Job Type: Career Department Name: 3192-LUSKIN CONFERENCE CENTER Department Website URL: https://luskinconferencecenter.ucla.edu/ Job Summary Statement: Under the direction of the Front Office Manager, the Assistant Front Office Manager is responsible for assisting in maximizing the LCC property’s front desk and reservations revenue and assisting in the oversight of Front Desk staff, as well as all aspects of the Front Desk including check-ins, check-outs and guest services. This includes customer service functions, assisting in personnel actions and aiding in budget planning for a 24-hour facility.
The incumbent will assist in managing daily operations of the Front Desk Staff to maximize revenues and profits while attaining optimal guest satisfaction. Respond to guests’ special requests, needs, problems, issues and concerns. Accommodate groups to ensure optimal levels of guest satisfaction and repeat business. Assist in monitoring and controlling daily revenues and expenses, ensuring procedures are followed to minimize losses and expenses and maximize conference center profits. Collaborate with housekeeping and maintenance operations to help coordinate services to guests. Supervise Guest Service Agents and assist in interviewing, scheduling, training, developing, coaching and counseling. Incorporate recommendations in performance reviews. Provide open communication and advise on discipline related issues, as appropriate.
The majority of work shifts for this position are overnight and evening relief shifts however some days, weekends, and holidays are required. Percentage of Time: 100 Shift Start: variable Shift End: variable Qualifications for Position
25 Records Qualifications Required/Preferred
Must have minimum of 1 year of experience in front office management for a 4 or 5 star property or hotel.
Required
Must have excellent customer relations skills and leadership capability.
Required
Ability to maintain equanimity in the face of resistance, indifference or hostility.
Required
Knowledge of cash handling procedures.
Required
Must be detail oriented with outstanding organizational and communication skills.
Required
Skill in reading standard English such as a union contract, policy and procedure manual, and business correspondence.
Required
Ability to establish and maintain a cooperative working relationship with employees at various levels.
Required
Skill in interacting diplomatically with the public in a high-volume, public setting.
Required
Skill in working in organizing and monitoring assignments to complete work in a timely manner when there are interruptions, changing priorities, changes in workload, pressures of deadlines, and competing priorities.
Required
Skill in working independently and following through on assignments with minimal direction.
Required
Interpersonal skills sufficient to interact effectively and tactfully with diverse department and University personnel and with the public.
Required
Ability to perform effectively under conditions of a fluctuating workload, including evenings, weekends, holidays and over-time in order to reflect the business needs of the conference center.
Required
Skill in writing concise, logical, and grammatically correct English to prepare written schedules, procedures, employee performance evaluations, routine business correspondence, and other operational/administrative related reports or correspondence.
Required
Mathematical skills sufficient to perform basic arithmetic calculations.
Required
Ability to work on a personal computer, utilizing software such as Word, Excel, Microsoft Windows, hospitality management software, and other applicable systems.
Required
Physical ability to stand continuously for up to 8 hours.
Required
Knowledge of University policies and procedures.
Can be trained
Working knowledge of federal, state and local laws governing equal employment opportunity, occupational safety and health, wage and hour issues, and labor relations, FLSA, ADA, OSHA, and FMLA.
Preferred
Skill in management and supervision of multi-functional staff comprised of operational and administrative personnel to include knowledge of required tasks, skills, personnel selection, evaluation and development.
Required
Working knowledge of departmental personnel and payroll procedures, such as time reporting and accruals.
Can be trained
Demonstrated skill in supervising staff including delegating work to accomplish departmental goals and objectives efficiently and effectively, while motivating individuals to work together as a team.
Required
Ability to communicate effectively on a one-to-one basis and in small group settings to delegate work assignments, conduct unit business, explain department/University policies and procedures as applicable.
Required
Ability to work varying schedules; including evening, overnight, weekends, and holidays to meet operational needs.
Required
Ability to maintain a professional appearance and grooming standards.
Required
Must have and maintain a valid California Driver’s License to drive University vehicles for purposes of training, off-site safety meetings and/or off property inspections.
Preferred Additional Posting Information Bargaining Unit: 99-Policy Covered Application Deadline: 07-23-2021 External Posting Date: Quicklink To Posting: hr.mycareer.ucla.edu/applicants/Central?quickFind=80801 Special Instructions: The majority of work shifts for this position are evening and overnight relief shifts however some days, weekends, and holidays are required.
Must be available to work varying schedules. Contact information: Number of Positions: 2 Special Employment Designations/ Requirements Per UC Policy Conflict of Interest: N/A Critical: Continued employment contingent upon completion of satisfactory background investigation. Driving Record: Position is subject to the California DMV’s “Pull Notice System” and continued employment is contingent upon proof of a satisfactory driving record. E-Verify Check:
Certain positions funded by federal contracts/subcontracts requires UCLA to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.
More Information This position does not require E-Verify check. CANRA:
Is this position designated as a mandatory reporter under CANRA? No Other Special Employment Requirements: Age Requirement: Applicants must be 18 years or older to be eligible to be hired. Position is subject to performance standards and other requirements of the University wide Police Policies and Administrative Procedures.
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