A Place Called Home has a great opportunity for a passionate and dedicated Scholarship Administration Coordinator to utilize their skills and implement creative ways to support the mission and vision of the organization while making a difference for the youth participating in our programs.ABOUT USA Place Called Home is a dynamic, non-profit youth and community center in South Central Los Angeles.
APCH provides educational programs, counseling, mentoring, music, dance and art classes, fitness and health and wellness opportunities.
As youth participate in our programs, they discover interests and talents and develop a better sense of themselves and their place in the world around them.
Our goal is to increase the likelihood that youth will stay in school, pursue higher education, attain viable jobs, and become active community members capable of making positive change in the world in which they live.Our mission is to serve youth and families directly and the optimal way to do that is in person.
The majority of our positions require employees to work onsite at our facilities.
We will always comply with or exceed government and public health safety mandates.
Our priorities and policies to protect the safety and health of our staff and members may require special protocols on our campus and/or may require us to work remotely on a temporary basis.APCH COVID-19 Vaccination PolicyA Place Called Home will be mandating COVID-19 vaccines for our staff.
Consistent with our mission and values, and the duty to provide and maintain a workplace free of recognized hazards, A Place Called Home (“APCH”) has adopted this policy to safeguard the health and well-being of our staff and our families, members and their families, volunteers, vendors, and others who spend time on our campus, and the community, from the risks associated with COVID-19.
All new hires must provide proof of their first dose of the vaccine on the first day of employment, if not fully vaccinated, and will have 30 days from their date of hire to complete their COVID-19 vaccination and submit proof of completion to the organization’s HR department.How To Apply:After setting up your account, please ensure to fully complete the application in order to be considered.
The application will be considered complete, once you have submitted your resume, cover letter and have signed the application.commitment to our staff wellness, development and experience:A Place Called Home is committed to supporting our hard working staff by creating a work environment that builds relationships, careers and experiences through collaboration and transparent communication.
We don’t just talk the talk but we walk the walk.
Below are just some ways in which we support our staff:Health and WellnessHMO & PPO Medical and Dental Plans with APCH covering the majority of the group costs25K Basic & Accidental Life Insurance-no cost to the employeeFSA, DFSA and Supplemental Insurance to support your out of pocket costs401K Retirement Plan with employer matchGenerous Time-off: Paid winter break, 2 wellness days, 13 holidays, 2 weeks vacation, 88 hours for sick days, Incentive time off opportunitiesAssistance and funds for emergenciesEmployee Assistance program to support your work life balanceProfessional DevelopmentGallup’s Strengths Assessment for all employeesQuarterly Employee TrainingSpecialized Manager TrainingLeadership Training through our Leaders In Training Program (LIT)Professional development support and financial assistanceCPR & First Aid Training certificationCollaborationEmployee Engagement Committees: employee recognition, new hire experience, supporting community organizations, creating fun staff events, justice, equity, diversity & inclusion and wellness.Monthly Employee Acknowledgment by Colleagues and SupervisorsEmployee Portal
– Staff Communication & Resources available at any timeTouchPoint-Monthly all staff meetingsJob Title: Higher Education Finance Coordinator/Scholarship Administration CoordinatorDepartment: Teen and Young Adult ServicesReports to: Associate Director of Teen and Young Adult ServicesFLSA Status/Hours: 40 hours/weekPosition SummaryThe Higher Education Finance Coordinator is a detailed-oriented person with a passion to support young people on their path to pursue higher education.
The ideal candidate has an aptitude for numbers and spreadsheets, demonstrates strong organizational skills and has a flair for spotting errors and maintaining accurate, updated records.Under the direction of the Associate Director of Teen & Young Adult Services (AD TYAS), the Higher Education Finance Coordinator ensures scholars of the APCH Shaheen Scholarship Program receive their funds in a timely manner.
They are responsible for coordinating the setting of allocations, administering checks, maintaining accurate records, and working alongside APCH members to develop plans to fund their education.
This person works collaboratively within the Higher Education team to stay updated of scholar needs, eligibility, and to problem solve if any issues arise, and works with the Accounting and Development teams on alignment.
The Higher Education Finance Coordinator is a key resource of the APCH Shaheen Scholarship Program and provides scholars with important information related to FAFSA, the APCH Shaheen Scholarship, and additional scholarship opportunities, while ensuring accuracy within the program budget.Essential duties and responsibilities:Scholarship AllocationsConduct financial intake meetings with incoming scholars to determine financial need.Collect and organize required financial information from all eligible scholars and traineesCollaborate with Associate Director to set and track scholarship annual awards for scholarsWith support from Associate Director, maintain the allocations database to log check requests, expenditures, and scholar informationAssign grants to scholar awards to ensure all funds are allocated appropriatelySynthetize scholars’ financial information to support financial projections and analysis of the scholarship programDraft and send all award notifications to scholarsScholarship Check DisbursementsAdminister scholarship check requests with accurate check request cover sheetCollaborate with Higher Education team to confirm funding eligibility of scholarsCollaborate with APCH Accounting team to add scholars to the vendor database, ensure all information is accurate, and to enroll scholars into the ACH payment portalCommunicate with university/college financial aid office to resolve any discrepancies and/or provide information for the scholars regarding their scholarship awardMonitor Scholarship ExpendituresWork in collaboration with AD TYAS, APCH’s Accounting department, and Development department to prepare, track, and reconcile scholarship program budget on a quarterly basisProvide reports on grant balances and expenditures as neededResponsible for updating the scholarship expense tracker to accurately reflect outflowMonitor and follow up on uncashed/undeposited checksScholar & Trainee SupportSchedule and lead and/or support financial aid workshops for scholarsResearch and share additional outside scholarship opportunities for scholarsProvide guidance when responding to questions related to financial aid, financial planning, and scholarship awardsHost workshops for parents to understand the financial and scholarship program processesMeet with high school members to discuss questions related to financial aid and funding higher educationTeen & Young Adult ServicesSupport TYAS Department events, activities, and initiatives as directedCollaborate with the IMPACT team to provide support for Opportunity YouthProvide monthly metrics to AD related to the scholarship programSupport with Programs initiatives, such as Member Touchpoints and Kick Off EventsOther Non-Essential ResponsibilitiesAssist with the supervision of members during program hours, special events and field tripsSupport all agency events, such as Thanksgiving and Home for the HolidaysServe as a mentor and role model for membersAttend all required program meetings and eventsPerform other tasks as assignedThe ideal Higher Education Finance Coordinator will be an individual who carries high personal and professional standards, can develop positive working relationships with teen and young adult members, approaches tasks with an attentive, meticulous eye, and can organize complex projects into manageable portions.
This individual enjoys working with spreadsheets, large sets of data, and finds meaning in the numbers.To be successful in this role as Higher Education Finance Coordinator, the candidate will focus on achieving excellence of service and performance in the five core competencies identified by the agency: integrity & trust, adaptability, accountability, learning and development and compassion.
As a Higher Education Finance Coordinator the candidate will also be expected to excel in the five Programs competencies of: internal & external collaboration, communication, prioritizing & planning, analytical thinking, work quality & innovation.The candidate will embrace the APCH culture of a learning organization and strive to constantly improve upon systems and services for the benefit of our employees and our constituents; and will be demonstrably committed to their own ongoing personal and professional development.
Our culture encourages individuals to speak up, we respect diversity of thought, and we look to our staff to be candid with concerns and constructive suggestions.
Together, we can continue to take APCH to even higher levels of excellence and service to the community.Technical and Performance SkillsExcellent Communication SkillsProfessionalismCustomer ServiceTime ManagementAbility to MultitaskFlexibilityMission-DrivenDedicated to excellenceDetail-OrientedStrong Organizational SkillsMicrosoft Office Skills
– Experience with Excel Strongly PreferredGoogle Suite SkillsBilingual (Spanish/English) PreferredEducation/Training/ExperienceAssociates Degree related to education, finance, accounting, public administration, or communications or equivalent experienceTwo years experience working with teen and young adult populationFamiliar with college funding and financial aidExperience maintaining financial recordsPhysical and Mental DemandsAble to work in a dynamic and high noise level environment typical of a youth centerWalking, standing required on daily basisSitting and use of hands/vision for computer work for extended periods of timeLift up to 25 pounds occasionallyAdditional InformationAble to work well with diverse populations of employees and clientsAble to work some evenings and/or weekends for department and/or agency eventsSolution-oriented team player who both promotes and practices a growth mindsetProvides exemplary customer service and welcoming hospitalityA Place Called Home provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex (including but not limited to pregnancy), gender expression, gender identity or sexual orientation, military and veteran status, medical condition, ancestry, marital status, citizenship national origin, age, physical and/or mental disability or genetics.
In addition to federal law requirements, A Place Called Home complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.Please let us know if you are an APCH AlumnusBackground screening required