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Residency Coordinator
– Internal Medicine
The mission of the Cedars-Sinai Internal Medicine Residency Training Program is to prepare our residents to become physician leaders who possess the tools for success in practice as general internists, in subspecialty training or in careers as physician-scientists.
Our dedicated faculty of more than 200 physicians and researchers partners with our trainees to create an environment of academic inquiry that empowers residents to meet their unique potential as healers, patient advocates and innovators.
Under the general direction of the Program Director and Program Administrator, the Residency Coordinator is responsible for the complete coordination and administrative activities for medical student and Internal Medicine Residency Training Program.
Primary Duties & Responsibilities:
Coordinate all department residency program activities and independently provides complete administrative support including, but not limited to, curriculum, rotation schedule, clinical supervision, personnel management and development, evaluation process, conferences, call schedules and maintains personnel and evaluation records.
Administer the recruitment, application and interview and selection process.
Coordinate the welcome orientation for new house staff and fellows; coordinate graduation activities and separation process for outgoing house staff.
Coordinate special projects between Chairman/Program Director, faculty, residents and outside vendors Coordinate all activities of the medical student program, including rotation with affiliated hospitals.
The position acts as a liaison between residents and fellows and residency programs at affiliated hospitals, health centers, and community physician practices, and applicable medical boards and ACGME and other certifying agencies.
Follows and assures compliance with CSMC and outside agency rules and regulations.
The Academic Program Coordinator must demonstrate initiative, resourcefulness and problem solving skills in organizing and prioritizing work.
The position requires strong customer service and interpersonal skills to effectively work with physicians, administrators, vendors and coworkers.
The Academic Program Coordinator may provide administrative support to the Program Director.
Resident/Fellow Recruitment:
Administers all aspects of the recruitment process for primary care path residency.
This process includes coordinating open house events and interviews.
Coordinate the publication of the department recruitment brochures and coordinate the open house interview process.
Assist Program Director and Residency Coordinator with Internal Medicine residency recruitment.
Prepare all materials for the National Residency Matching Program for the GME office.
Coordinate and implement activities related to obtaining privileging and committee approvals, orientations, verify prerequisite training, generate documentation for rotations to other hospitals.
Support and interact with medical schools in processing primary source verifications.
Organize new house staff orientation.
Facilitate the house staff evaluation process which includes distribution, collection, 1ogging in, and filing of evaluations
Coordination of Department Educational Programs:
Coordinate the accredited graduate medical education programs, including regularly scheduled conferences and special programs.
Schedule instructors, cancel and/or reschedule lectures; acts as liaison to and support for course directors.
Maintain rotation, curriculum and supervisory schedules.
Coordinate and administer annual scheduling and administration of the In-Training Examination (ITE) exam for residents, including proctoring special cases, as well as other required annual exams for residents.
Coordinates and provides administrative support for Clinical Competency committee meetings.
Maintain Course Description Forms and materials for didactic courses; confirm the requirements for each course director.
Schedule conferences, visiting professor lectures and associated activities including meals as necessary.
Prepare presentations and generate reports.
Develop and implement processing of externships, including remedial and elective rotations.
Coordinate and act as liaison with rotation sites for house staff rotations.
Assure that affiliation agreements and memorandums of understanding are current.
Prepare and distribute monthly call schedule.
Coordinate rotation for outside residents and medical students.
Utilizes Residency Management Software (New Innovations) for tracking rotation schedules, entering and maintaining demographics, evaluations, conferences and duty hours modules, and residency verification material
Accreditation Activities:
Respond to and provide information requests from ACGME, American Medical Association, American Board of IM, California Medical Board and other certifying agencies in a timely manner.
Establish and follow procedures and guidelines within the Program in accordance with the AB of IM, Accreditation Counsel for Graduate Medical Education, American Medical Association and Residency Review Cmte to maintain full accreditation.
Assist Program Director in Accreditation Review; assist and coordinate the process of performance evaluations and grades.
Interact with supervisors and evaluators.
Verify training of house staff and compose correspondence verifying requested information.
Verify training of previous house staff and provide documentation to requesting institution.
Assist with resident data collection and preparation of all program accreditation documents and internal review reports.
Prepares reports for Board and Residency Review Cmte, and various accreditation agencies.
Assure all data is maintained and current in all databases for the residency program which includes ACGME Web Accreditation Data System, ACGME Approved Resident Positions/ Annual Update/ PIFs.
Coordinate all aspects of ACGME site visit for reaccreditation.
Coordinate and organize the ACGME and AB accredited residency and fellowship programs.
This includes preparation for the residency accreditation site visit, maintaining compliance with accreditation guidelines, maintaining appropriate reporting regarding accreditation matters, preparation of reports, and development of new procedures in response to new or revised policies.
Education Requirements:
High School Diploma/GED, required.
Bachelor’s degree, preferred.
License/Certification Requirements:
Training Administrators for Graduate Medical Education (TAGME), preferred.
Experience and Skillset:
Minimum three (3) years’ project support experience required.
Experience coordinating an ACGME training program preferred.
Must be highly organized, persistent, and able to execute assigned tasks independently with minimal supervision.
Strong and effective communication skills, written and verbal, is required.
Strong ability to handle multiple demands and / or manage complex and competing priorities.
Strong ability to work within tight timeframes and meet strict deadlines.
Ability to demonstrate time management and priority setting skills.
Strongly prefer current or prior working experience as a Fellowship Coordinator.
Working knowledge of ACGME requirements.
Prior exposure to fellowship or residency program highly preferred.
Experience in dealing with a wide variety of divisions and departments.
Ability to use software applications and operate technological devices.
Strong analytical, technical, problem solving, and critical thinking skills.
Working Title: Residency Coordinator
– Internal Medicine Department: Gen Internal Medicine Dir Business Entity: Academic / Research Job Specialty: Academic/Research Services
Cedars-Sinai is an EEO employer.
Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law.
If you need a reasonable accommodation for any part of the employment process, please contact us by email at Applicant_Accommodation@cshs.org and let us know the nature of your request and your contact information.
Requests for accommodation will be considered on a case-by-case basis.
Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.
Cedars-Sinai will consider for employment qualified applicants with criminal histories, in accordance with the Los Angeles Fair Chance Initiative for Hiring.
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