Law firm is seeking a Records Supervisor to join their Los Angeles office.
Responsibilities:
- Daily supervision and training of Records Analysts assigned to the Los Angeles office
- Responsible for following all Firm processes, procedures, and policies in order to implement the accurate intake, retention, and disposition of paper and electronic documents for matters opened in the Los Angeles office
- Coordinate and oversee the implementation and maintenance of the Firm’s Records Retention Plan
- Evaluate current active records system for compliance by taking inventories and reviewing information retrieval needs
- Monitor department email and maintain a high level of client service and respond quickly and effectively to the attorneys’ needs
- Verify and perform audits to ensure that physical documents have been scanned and uploaded to the records management system
- Preparing materials to be shipped to offsite storage
- Delegates responsibilities to Records Analyst, and evaluates their performance and productivity
- Serve as the on-site coordinator for the Los Angeles office Records Department
- Maintains useful and current databases to ensure quick and accurate retrieval of records and information
- Oversees various client services, including transfer of files to and from clients and other external parties
- Prepare reports for users and management
- Perform database searches as required by users
- Perform various intake tasks which could include indexing and data entry into Firm databases and creation of redwelds and folders
- Develop in-depth knowledge of legal documents and filing systems
- Maintain accurate charge-out system and record histories
- Handle safe papers, e.g., stock certificates, etc.
- Assist in orientation, training and cross training for new staff
- Perform other duties as assigned
Qualifications:
- Strong general clerical skills and proficiency in Microsoft Office Suite required
- Experience with ARM, IRM or other records management software required
- Bachelor’s Degree Preferred
- Minimum of 4 years of related records experience strongly preferred; minimum of 2 years of related records experience required
- Ability to communicate effectively, both orally and in writing with all levels of firm personnel
- High level of professionalism and excellent customer service skills
- Ability to work independently and as part of a team
- Strong organizational skills
- High degree of accuracy and attention to detail
- High level of discretion while working with sensitive information and documents
Job Requirements:
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Hire Options Inc (formerly Legal Option Group/Corporate Option Group) was established in 1997 and is committed to serving the legal and business community in Los Angeles. Our clients and candidates receive our personal attention and a degree of assurance that can only come from our many years of experience filling positions in law firms – finding jobs for Administrators, Legal Secretaries, Paralegals, Word Processors, HR Managers, Records Clerks, Receptionists, Accounting personnel and more.