Job DescriptionHi,Hope you are doing well My name is Diksha and I’m a Recruiter at Artech, a global staffing and IT consulting company.
We are constantly on the lookout for professionals to full fill the staffing needs of our clients.
I am reaching out to you for the below job opportunity with one of the tech giants, if you are looking for new opportunities, feel free to revert to this email and we can set up a time to discuss the details:) Looking forward to our conversationJob Description:Title: Records AnalystLocation: Austin, TXDuration: 12 months with possible extension Job Summary: At an entry level, assists in the design and implementation of programs and policies to ensure appropriate management of records including printed, nonprinted and electronic materials.
Assists in overseeing activities associated with the life cycle of records.
Maintains knowledge/information in a physical records centre and/or a computer-based system.
Performs subject classifying and cataloguing of various types of media.
Conducts records research and assists in preparing comprehensive and useful summaries of findings to requesting personnel.
Provides assistance to customers in all aspects of records and information management.
Assists departments with setting up and utilizing document and records management systems, formulation and structuring filing systems, conversion and implementation of active files and appropriate storage and preservation of inactive records.
Assists in researching and provides input on new systems and applications to improve information storage, access and retrieval methods.
Provides input into the development of record retention policies, practices and procedures.
This position develops competence by performing structured work assignments and receives instruction, guidance and direction from supervisor, manager and/or more experienced colleagues.
May guide and advise clerical records staff.
Roles & Responsibilities: Assists in evaluating and determining records management needs for departments and workgroups through utilizing criteria for volume of records, amount of official records managed, confidential records and business continuity.
Assists in developing recommendations and procedures for creation, control, storage and disposal of those records used in a business process.
Assists in formulating recommendations to improve collaboration and compliance associated with information creation, storage and retrieval through gathering and analysing user information requirements.
Assists in providing user support for document and records management systems, including trouble shooting user errors.
Refers more complex problems to staff responsible for systems.
Assists in developing records compliance and records retention programs.
Analysis compliance with programs and supports implementation efforts to ensure that customers follow the policies and procedures of the program.
analyses department records, classifies records and researches the appropriate retention value for each class of records.
Assists in preparing retention schedule drafts for review and approval.
Acts as a liaison between user departments and Records and Archives regarding issues of retention and disposition.
Oversees entry of records inventory into records management system to ensure accuracy and compliance with retention/disposition guidelines.
Provides user training on operation of records management program.
Assists in developing and implementing quality assurance guidelines/practices, reporting mechanisms and measurement metrics for electronic document and records management systems.
Works with departments to identify vital records.
Provides input regarding implementation of proper procedures for vital record protection.
Creates written documentation of work flow and processes for managing all record types within departments.
Assists in developing and administering training programs for staff and user departments to ensure standardization of electronic document and records systems and their effective use.
Maintains knowledge and awareness of current industry trends as well as current methods and technologies related to records management.
Incumbents in Records and Archives perform work by traveling independently to various locations as scheduled.
This general overview only includes essential functions of the job and does not imply that these are the only duties to be performed by the employee occupying this position.
Employees will be required to follow any other job-related instruction and to perform any other job-related duties requested by supervisor or management.Minimum Qualifications: Four or more years of experience in records management, archival administration or library/information science.
A degree(s) in records management, library/information science or relevant field may be substituted per LCRA guidelines for certain years of experience.
Records and Archives only: Driver’s licenseKnowledge, Skills and Abilities: Knowledge of records management principles and practices.
Knowledge of electronic document and records management systems.
Knowledge of business analysis, scanning and imaging
•Skill in creating taxonomies.
Skill in planning, scheduling, prioritizing and coordinating work.
Skill in evaluating complex customer needs.
Skill in presenting business justifications to customers.
Skill in providing training and coaching to less experienced staff.
Skill in verbal and written communication.
Skill in establishing concrete, actionable work plans from ambiguous information and directives.
Skill in change management and leadership.
Skill in negotiation and influencing others.
Skill in effectively resolving conflicts.
Skill in providing customer service.
Skill in meeting deadlines.
Basic skill level in IT incident/service management systems as applicable to department.
Intermediate skill level in collaboration tools.
Intermediate skill level in office productivity applications (such as email, word processing, spreadsheets, etc.).
Advanced skill level in records and document management systems.
Ability to work efficiently and independently with minimal supervision.
Ability to build relationships and foster teamwork.
Ability to work in a team environment.
Ability to balance and manage competing high priority work demands
•Ability to maintain confidentiality.Work Environment: Work hours are spent in an office environment.Physical Demands: Work involves frequent finger/hand manipulation in using a keyboard and mouse.
Lifts and carries up to 25 pound boxes of documents less than 20% of the timeBest Regards Diksha RajoriyaAssociate Recruiter 360 Mt.
Kemble Avenue, Suite 2000 Morristown, NJ 07960 Cell: 973.382.0487Email: Diksha.Rajotiaartech.comWebsite: www.artech.com