Realtor Assistant

Real estate investment firm located in West Los Angeles is seeking a front desk Administrative Assistant to support their office.

Responsibilities include but are not limited to:

• Maintain schedules and arrange meetings
• Schedule, plan, book and distribute itineraries for Executives
• Answer telephones, file, scan and maintain confidential files and documents
• Greet and manage visitors to the office space
• Collaborate with other Executive Assistants and People team as needed
• Coordinate with building management for any facilities issues and maintain strong relationships with key vendors
• Manage office inventory and order supplies
• Maintenance the office space and the day-to-day needs of the team on-site
• Provide coverage and support for other Executive Assistants as needed
• Organize food and drink delivery and set up for daily lunches and snacks
• Assist in setting up off-site team meetings and events (ordering food and drinks, set up, breakdown, and pertinent details), as needed
• Maintain and submit expenses, including tracking down copies of receipts
• Submit, process, and follow up on invoices for building and office needs
• Generate reports on an ad-hoc basis
• Other duties as assigned

Qualifications:

• Ability to work and thrive in a fast-paced environment
• Adaptable and solutions-oriented
• Service-minded
• Strong initiative and ability to work independently
• Excellent written and verbal communication skills
• Interest in administrative tasks and impeccable attention to detail
• Excited to take on any project, big or small
• Aptitude for creating strong internal relationships
• Must be a strong collaborator among peer groups within the company
• Ability to treat confidentiality with utmost care and discretion
• 2+ years of Office, Administrative, or Assistant experience
• Bachelor’s degree
• Valid California Driver’s License
• Full Microsoft Office Suite experience

Job Requirements: