Our client, a leading Commercial Real Estate Firm is looking for a highly organized and driven Real Estate Operations Coordinator to support their collaborative team. The RE Coordinator will effectively act as a liaison between inside and outside contacts and partner with our Controller and Junior Asset Manager to facilitate transactional accounting work, asset management and investment marketing. The Coordinator will also work under the executive leadership team and will assist in all areas of office organization and facilities management, mailing and distribution, as well as engage in various projects for leasing and property management. The right candidate has a minimum of 3 years of experience, ideally in a capacity where you have experience in accounting (AP/AR) with a foundation in data management, organizing documents and handling sensitive projects in a deadline driven environment. The ideal candidate will be a true professional who enjoys wearing multiple hats and has is excited to be a visible and high level contributor.
Responsibilities:
- Effectively address incoming client inquiries and concerns, answering calls and responding to any action items
- Manage documentation and invoicing, following up with outside vendors and contacts
- Prepare materials for meetings and facilitate any research as required
- Handling bill pay, client and vendor invoicing, and updating information in Appfolio
- Draft leases and other formal documents, ensuring accuracy and confidentiality
- Maintain and organize online file archives, paying special attention to detail and time-sensitive material
- Work closely with Corporate Controller to facilitate invoicing, AP/AR, and account reconciliation
- Spearhead all office projects, manage the budget, order supplies, with a mind for cost-control and analysis
- Other additional duties as needed
Ideal Qualifications Needed:
- Bachelor’s degree strongly preferred, ideally with a degree in accounting or finance
- Minimum of 3 years of professional experience, with some experience in accounting
- Background in financial services, accounting, or property management
- Demonstrated proficiency in MS Office – experience with AppFolio a plus
- Polished communication skills
- Superb organizational and multitasking capabilities
- Commitment to a high standard of work
Hours for this position are 8:30 AM – 5:30 PM with overtime as needed, depending on assigned projects. We are onsite in the office 4 days a week. This firm offers health benefits and a competitive compensation structure. There is a large opportunity for growth within the company.
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