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Program Assistant

Advantage Technical

This is a Full-time position in los angeles, ca posted August 9, 2022.

Job Title: Program Assistant, Communications & Public Affairs Department

Temp 1-year assignment with the possibility of transitioning FT (Direct).

The position will pay up to $45 per hour

Description

The Assistant, Communications & Public Affairs Department, is responsible for supporting the Communications and Public Affairs team, directly and indirectly, supporting other departments as needed. This position serves as a day-to-day assistant with the potential to develop, manage and execute internal and external communications for key target audiences.

Responsibilities may include:

• Assisting with internal and external engagement opportunities with Phillips 66 employees, contractors, and business partners

• Assist in events and promotions that strengthen our culture, reinforce priorities, and promote critical corporate initiatives.

• Sourcing, developing and delivering a steady and compelling communications content pipeline for employees utilizing messages, strategic business updates, success stories, people-related communications, and organization announcements.

• Managing and utilizing the proper channels for the right content, including town halls, mass mailers, newsletters, videos, mobile app content, websites, and internal marketing campaigns.

• Using research and analytics tools to measure the effectiveness of and continuously improve employee communications; identify new and emerging best practices and tools and their application.

• Establishing and maintaining relationships and advising key internal stakeholders.

• Collaborating regularly with other communicators on key initiatives

Qualifications

• Basic/Required:

• Legally authorized to work in the U.S.

• Bachelor’s Degree

• Three or more years of professional work experience in administrative assistance, communications, public affairs, Human Resources, or government

• Ability to work in a fast-paced environment with several projects happening simultaneously

• Adept at utilizing all means of communication (digital, written, oral, etc.) for a variety of internal and external audiences

o Excellent writing, proofreading, and verbal communication skills

• Strong attention to detail.

o Experience using communication measurement tools to gauge the effectiveness of communications plans

o Proficiency with scripting, shooting, editing, and producing videos using various video production tools.

o Ability to attend occasional evening and weekend events, as needed.

o Strong customer relations skills.

o High-level organization skills.

o Independently capable of setting and sorting out priorities and ability to work a project to completion.

o Works well under pressure.

o Ability to effectively work with all levels of the organization and community members.

o Ability to maintain confidential information.

Preferred Qualifications:

• Bachelor’s or master’s degree in Public Relations, Journalism, Communications

• Five or more years of communications or public relations experience

• A focus on or passion for internal communications, employee engagement, HR communications, and company culture.

• Intermediate proficiency with graphic design and presentation building

• Excellent written and verbal communications skills and effective analytical and problem-solving skills.

• Creative and strategic thinker with experience developing, executing, and measuring strategic communications programs and campaigns.

• Ability to manage multiple tasks simultaneously, meet tight deadlines, and work under pressure.

• Organizational savvy and proven ability to interact with and influence all levels.

• Hands-on team player that works collaboratively and thinks strategically.

• Ability to work independently with minimal supervision as well as work as part of a team

• Ability to work with wide latitude for independent judgment and personal responsibility for project success

• Excellent interpersonal skills and the ability to develop effective collaborative working relationships with internal and external personnel at all levels and from a variety of disciplines

• Ability to work outside of business hours when necessary.

Special Skills, Training Certifications:

• Excellent Communication and Interpersonal Skills.

• Help manage outreach and volunteer programs.

• Ability to write and organize newsletters and internal websites.

• Excellent organizational skills and an ability to multi-task are a must.

• Ability to plan and organize special events and employee functions.

• Excellent Computer skills in Microsoft programs (Outlook, Word, Excel Spreadsheets, and PowerPoint).

• HTML skills and webpage building.

• A basic understanding of Spanish is a plus