Full-time
Company Description
Publicis believes that each team member makes a significant contribution to our success.
That contribution should not be limited by the assigned responsibilities outlined in a job description.
Therefore, this job description is designed to outline primary duties, qualifications, and job scope, but not limit the employee or the organization to just the work identified.
It is our expectation that each team member will offer his/her services wherever and whenever necessary to ensure the success of our endeavors and to pursue individual career growth.
Job Description
The Team One C.O.R.E.
Builds and sustains strong, genuine relationships with people of all levels and takes positive steps to extend network
and cultivate connections.
Is utterly reliable, always delivering on promises and maintains the highest standards of honesty and integrity.
R = Results-Driven
Acts strategically to exceed goals and has the ability to adapt to changes in process and execution.
Constantly looking for and identifying actionable and thought-provoking opportunities for the company and executing them.
GENERAL SUMMARY
The Production Coordinator is the administrative support person for the Idea Production department, which is made up of a number of groups that provide a broad range of production services.
The Coordinator’s primary function is to provide the support, training, space management and miscellaneous assistance needed to ensure the groups’ internal processes run smoothly.
The Production Coordinator anticipates what needs to be done to help the department operate smoothly and efficiently.
She/he focuses on organizing information and documents, has a resourceful approach to providing solutions, and is proficient at multi-tasking and prioritizing several simultaneous assignments.
Having a clear understanding of agency systems and requirements provides them with the insight needed to best support the Production department.
The Coordinator must enjoy working with a large, changing team in an open, social, and proactive manner.
Duties include frequent collaboration with many other agency groups.
Day-to-Day:
· Managing approvals of purchase orders and trafficking invoices
· Updating and distributing status reports, spreadsheets (Freelance Staff Plan) and Organizational/Team Charts
· Scheduling meetings
· Ordering meals and organizing department events
· Assists in managing department files and storage
· Processes freelance request forms, freelance offer letters and pay logs
· Administers a “Check-In and Check-Out” process for the department (Equipment returns, transfer files)
· Distributing mail (daily)
· Organizes and routes time sheets for hourly staff and freelancers
· Assists with financial tool tasks (running reports, setting up new vendors)
· Administratively collaborates with multiple agency teams
· Supports Business Technology; agency software licensing, password resets, device management.
· Maintains the department’s email distribution lists
· Maintains confidentiality
Skills/Requirements:
· Has strong communication (verbal and written) skills.
· Is organized and detail-oriented.
· Has a proven ability to prioritize and work in a team setting.
· Is proficient with Microsoft Office and Email/Outlook, including calendaring.
· Has proven skills in creating reports and spreadsheets.
· Is able to multitask successfully, keeping a number of assignments and priorities on track.
· Communicates effectively with internal and external groups.
Education: A bachelor’s degree is preferred.
Additional Information
All your information will be kept confidential according to EEO guidelines.