Personal Executive Assistant to CO-CEO’s
Must be located in Los Angeles
We are looking for a responsible Personal Assistant to help assist the CO-CEO’s with their business and personal life.
The ideal candidate will have experience supporting a CEO and managing different aspects of their day-to-day.
Our ideal candidate must have excellent decision-making skills, take direction well and be discrete.
Must also possess excellent interpersonal skills, take initiative, and be extremely organized.
It will be your responsibility to make sure that everything from personal to business runs smoothly.
You will be expected to work flexible “office hours” with an expectation of being available after standard hours if needed.
SKILLS & QUALIFICATIONS:
Strong Interpersonal Skills Tech-Savvy and experience with word processing and g-suite Active Listening and good communication skills Proactive approach to problem solving Strong sense of urgency Strong attention to detail Ability to Multitask Great Time Management and organizational skills Good Project Management skills
RESPONSIBILITIES
Act as a right hand for the CEO and at times act as the first point of contact / a gatekeeper Help with employers daily time management Must handle all day-to-day tasks including business errands Must manage calendar & appointment scheduling Drive to and from multiple locations to run errands as requested (must own a car) Communicate professionally via email, phone, and in-person Ability to organize high-volume inboxes Help with all day-to-day office operations / serve as an office manager as needed Take dictation and notes Coordinate both business & personal travel needs Track and submit monthly expense reports against the allocated budget Manage and execute ranging ad-hoc projects
REQUIREMENTS
Proven work experience as a Personal Assistant is MUST.
Independent and can project plan Creative and intuitive thinking and problem solving Knowledge of office management systems and procedures MS Office and English proficiency Outstanding organizational and time management skills Good listener, positive attitude, takes initiative and extremely organized Must remain calm under pressure Computer savviness and the ability to troubleshoot technical needs Ability to keep personal affairs private and confidential Valid driver’s license with clean driving record