Overview: SCOPE: Professionally greets and welcomes patients and their friends/family.
Registers and schedules appointments for patients in an efficient and timely manner.
Answers, screens, and directs all incoming calls to appropriate personnel relaying messages between patients and clinical staff.
Schedules outside testing and referrals for patients as required.
Assists physician in correspondence with referring physicians.
Updates medical record chart by scanning reports and notes into patient record.
Supports and adheres to the McKesson Compliance Program, to include the Code of Ethics and Business Standards, and McKesson Shared Values Responsibilities: Greets patients and visitors to the clinic in a prompt, courteous and professional mannerChecks in patients and informs clinical staff of patient arrivalProvides and explains paperwork for the patient to complete prior to examinationCollects, proofs for completeness, and files patient formsUpdates demographics and insurance information in the systemCollects co-pays and balances, provides receipts, answers, screens, and responds to routine questions, routes to appropriate personnel, or takes thorough messages, pages clinic personnel as appropriateCommunicates messages in an accurate and timely manner according to proceduresChecks patients out after examinationSchedules returning appointments in accordance with physician and/or office guidelinesProvides patients with appointment details such as time, location, directions, instruction sheets, and other detailsRecords patient cancellations and missed appointments, reschedules appointmentsNotifies appropriate staff of the cancellation and makes note in patient chartProvides general administrative support by filing charts and formsMaintains lobby area in a neat and orderly mannerMaintains a legible supply of forms and appropriate office supplies required for daily activitiesSchedules outside testing and referrals for patients as requiredFollows up on completed outside testing to ensure reports are received and uploaded into patient chartAssists physician in correspondence to referring physiciansSends completed notes to referring physicians and scans notes into patient chartAdheres to confidentiality, state, federal, and HIPPA laws and guidelines with regard to patient recordsPerforms other duties as requested or assignedMay type memos and forms Qualifications: MINIMUM QUALIFICATIONS: High School diploma or equivalent required.
At least 5 years front medical office receptionist experience with insurance forms and scheduling software required.
Knowledge of this practice’s personnel, daily routines, and scheduling a plus.
Proficiency with computer systems and Microsoft (Outlook, Office Word, and Excel) required.
Must successfully complete required e-learning courses within 90 days of occupying position.
Demonstrates Adaptability.
Handles day to day work challenges confidently.
Is willing and able to adjust to multiple demands, shifting priorities.
Demonstrates flexibility.
Shows Work Commitment, Sets high standards of performance and works efficiently to achieve them Commits to Quality.
Emphasizes the need to deliver quality products and/or services PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is required to be present at the employee site during regularly scheduled business hours and regularly required to sit or stand and talk or hear.
The position requires full range of body motion including handling and lifting patients, manual and finger dexterity, and eye-hand coordination.
The position requires standing and walking for extensive periods of time.
The employee occasionally lifts and carries items weighing up to 40 lbs.
The position requires corrected vision and hearing to normal range.
WORK ENVIRONMENT: The work environment may include exposure to communicable diseases, toxic substances, ionizing radiation, medical preparations and other conditions common to an oncology/hematology clinic environment.
Work will involve in-person interaction with co-workers and management and/or clients.
Work may require minimal travel by automobile to office sites.