Office Services Coordinator

Responsibilities:

  • Answering phone calls, transferring callers as appropriate
  • Greeting customers and visitors to the office, ensuring guests are comfortable and are connected with the right office personnel
  • Managing schedules for conference and community spaces
  • Monitoring and ordering inventory for office and break room supplies
  • Managing incoming and outgoing correspondence, including emails, faxes, mail and packages
  • Filing and organizing records, invoices and other important documentation
  • Submitting work orders and scheduling repairs for general office space and equipment
  • Ordering repairs for office equipment and maintenance, connecting with and escorting vendors

Qualifications

  • 5 years’ experience in a Facilities/Workplace Services coordination or management role;
  • Intermediate to advanced experience with Microsoft Office suite/software;
  • Excellent customer service and office support/administration skills;
  • Excellent written and verbal communication skills;
  • Ability to work with cross-functional teams, supporting all areas of the business;
  • Ability to work both independently and across a local and remote team

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