Description:
Bulletin #200042; 04/12/2021
OFFICE COORDINATOR
Administrative Support Coordinator I
Admissions & Recruitment
Salary Range: $3,064 – $5,148/Monthly
Work Schedule: Full-time, Monday – Thursday, 9:00 am to 6:00 pm; Friday, 8:00 am to 5:00 pm; evenings and weekends may be required; non-exempt classification; temporary position, expires on or before one year from start date; may become permanent.
Essential Functions: Reporting to the Associate Director of Admissions and Recruitment, the incumbent oversees the day-to-day administrative/clerical operations of the Office of Admissions and Recruitment. The incumbent will provide essential confidential administrative services for the Associate Directors and the professional staff, which includes, but is not limited to: typing memos, reports, and correspondence; scheduling meetings and associated catering, room rentals, etc.; maintaining recruitment databases and event calendars; attending weekly meetings; completing travel and purchasing requests; maintaining program budgets; coordinating student employment and payroll; and serving as the front line staff for inquiries regarding university admissions, recruitment, and other department programs/activities. This incumbent will supervise all office and communication center student assistant staff. All duties must be completed in compliance with federal, state, California State University, Division, and Department established administrative policies and procedures.
Required Qualifications & Experience: Equivalent to three years of general office experience, which included providing ongoing work coordination and/or lead responsibilities with notable accountability for the work results of support staff or unit administrative function. Must have thorough knowledge of office systems, budget policies and procedures. Must possess fundamental writing and presentation skills to effectively communicate standard information. Must possess the ability to: understand standard office procedures; operates office equipment and computer applications; perform basic arithmetic calculations; respond to routine inquiries and explain standard policies and procedures to others; independently analyze difficult student issues and apply the knowledge of departmental and University administrative policies and procedures for daily problem solving; independently handle multiple work unit priorities and projects to ensure that responsibilities are completed in a timely manner; use a broader range of technology, systems and packages such as; copy machine, voice mail, printer, computers, Microsoft Office (Excel, Access, Power Point, and Outlook), internet browsers and various database platforms; perform projections; draft and compose correspondence and standard reports; and handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. Demonstrated ability and/or interest in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position.
Desired Qualifications: A quick study, multi-task oriented, with ability to work well under pressure, and consistently demonstrate attitudes and behaviors in keeping with good customer service, professionalism, student-centered philosophy, and teamwork. Familiarity with CMS PeopleSoft, online record systems and databases.
Closing Date: Review of applications will begin on April 26, 2021 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION.
The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in California State University Executive Order 1083 revised July 21, 2017 as a condition of employment.
In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs.
Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer.
To obtain employment information for the impaired call:
TDD Line (323) 343-3670
24-hour Dial-A-Job Line (323) 343-3678
California State University
Office of the Chancellor