Multicultural Ad Agency Hiring an Executive Assistant (Los Angeles) TDW+Co is an award-winning, full-service multicultural agency dedicated to reaching today’s diverse audiences.
We empower our clients to celebrate the rich culture and traditions of the communities we serve, by building deeper connections that deliver exceptional business results.
For 17 years, we’ve been “making it happen” for our client partners including Fortune 500 brands, public-sector agencies, and nonprofit organizations.
Spread across three locations—Seattle, Los Angeles, and New York—our team of advertising junkies represent diverse ethnic groups and speak more than seven different languages.
We think of our team as one big family, and soon hope to be able to eat, play, and travel together once again.
Find out more about us at www.tdwandco.com.
TDW+Co has one immediate opening for an Executive Assistant.
This position reports to the Founder/Principal and requires work during PST operating hours.
This role is temporarily remote during the pandemic and will eventually be Los Angeles based.
The job is a full-time position.
Please submit both your resume and cover letter to apply.
Summary: You have a passion for diversity and thrive in a fast-growing ad agency environment.
You’re a resourceful by nature and who will go the extra mile to get the job done.
You’re a “people person” who will anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.
You’re detail-oriented and possess excellent written and verbal communication skills.
The Executive Assistant handles clerical tasks and prioritizes correspondence, allowing the Founder/Principal to focus on decision-making and high-level responsibilities.
Requirements: * 2+ years in an executive assistant capacity to C-suite leader* Excellent communication (both written and verbal) and interpersonal skills; good listener* Service-oriented, highly adaptable with proven ability to succeed in a demanding, fast-paced environment* Discretion in handling confidential material, and high level of comfort liaising and interacting with senior executives and other stakeholders* Ability to prioritize a diversified workload, meeting established deadlines with minimal supervision* Excellent organizational and time-management skills with focus on accuracy and attention to detail* Good judgment, tact and initiative to make independent decisions when necessary* Resourceful and able to maintain grace under pressure* Advanced proficiency in Microsoft Office Suite, Google Workspace, and tele-conferencing software and technology products* Understanding of and experience with financial processes such as, Accounts Payable and the month end close process* Ability to travel (once restrictions lift) and work on weekends if necessary* Bachelor’s degree Your job would include: * Manage short-term and long-term schedules; prepare Founder/Principal for meetings; pre
– review meeting materials for quality* Be versed in dealing and interacting with senior executives, political leaders, Board Directors, and other key stakeholders* Respond to inquiries; oversee incoming communications, and when appropriate take action on the Founder/Principal’s behalf* Maintain and manage an extensive calendar for business and other appointments, make reservations as needed* Screen heavy volume of incoming telephone calls, e-mails and other correspondence* Arrange complex personal and business travel arrangements and all logistics related there to, make and verify travel arrangements for airline, hotel, etc.* Responsible for managing and maintaining the office of the Founder/Principal annual budget* Process expense reports* Perform day-to-day tasks including, but not limited to, managing detailed business and personal calendars, meetings and logistics; handling phones; preparing materials; and setting up department activities* Ensure Founder/Principal is prepared for and attends all meetings on time, organizing appropriate staff work such as read-ahead material, talking points and other relevant material* Post appropriate agendas and read-aheads to ensure meetings are efficiently managed* Perform research related to executive travel briefings, events planning and other matters at the direction of the Founder/Principal, as well as manage special projects and special events* Maintain accurate databases electronically to include address books, files and contacts Personal Attributes: * True team player.
Excited about working with a dynamic leader and diverse team* Able to give and receive ideas and feedback directly* An exceptional ability to identify and break down problems to find unique solutions, remove single points of failure, and set a plan into action* Focused on getting it right, not being right* Intuitive with the ability to anticipate needs and plan for the multiple outcomes How to Apply: Please submit your cover letter and resume to careers@tdwandco.com, titled “Executive Assistant (Los Angeles)”.
Please do not call us, we’ll call you if we’re interested.
Benefits: TDW+Co provides the following benefits for qualified Full-Time Team Members: * 100-percent employer paid medical benefits (PPO or HDHP)* 100-percent employer paid dental benefits* 100-percent employer paid vision benefits* 100-percent employer paid life insurance* 100-percent employer paid accidental death & dismemberment insurance* Flexible spending account options* Voluntary 401(k) company retirement plan and match* Paid holidays* Paid time off* Paid sick and safe leave commensurate with state policies* Paid family and medical leave commensurate with state policies TDW+Co is proud to be an equal opportunity employer.
We are committed to equal employment opportunities regardless of race, color, ancestry, religion, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.
We encourage women, people of color, and LGBTQ people to apply.