MANDARIN-SPEAKING PERSONAL ASSISTANT
Division: Executive Administration
Ref ID: R4459105927
Location: Los Angeles, CA
Salary: DOE
Job Title: Mandarin-Speaking Personal Assistant (Los Angeles, CA)
Job Description
A private family office seeks an experienced, and detail-oriented Personal Assistant to support, and manage the day-to-day of a private family. To be successful in this role, one should be well-organized, thorough, flexible, be able to act with limited guidance, and are comfortable in a fast-paced environment with different stakeholders and personalities. This role will work with family members, administrators, residential staff, and third-party contractors to undertake a process-based approach to work.
- Act as primary gatekeeper and liaison for the family
- Help build, manage and operate the administrative function for the Family.
- Manage the Family Residences include bill paying and overseeing and negotiating with vendors and service providers
- Supervise home repairs and be able to troubleshoot simple home electronics and home maintenance
- Prioritizes and coordinate Family’s calendar and meeting schedules
- Coordinate and arrange all travel itineraries
- Arrange accommodation and dining logistics locally and internationally
- Manage resources for the Family, including theater passes, sports teams, etc
- Be able to organize and plan intimate and large events as well as greet guests
- Manage and purchase items needed for family
- Clerical duties of sorting mail, answering phones, data entry, and filing
- Maintaining and organizing bills, emails, notes, spreadsheets, and all documentation trail for immediate recall
- Labeling and filing electronic copies of various documents and personal items
- Writing letters, thank you notes, sentiments,
- Meeting all necessary deadlines and anticipating employer needs
- Creating excel spreadsheets and bookkeeping
- Draft, proofread and finalize written correspondence, contracts, and documentation ensuring accuracy
- Schedule and ensure full support for meetings, coordinates video teleconferences, conference calls, meetings to include reserving rooms, preparing for events, and facilitating events as needed
- Supports Principal with other duties as required
Schedule: Typical schedule is Monday-Friday 9 AM – 6 PM with 24/7 availability over text or email.
Compensation: Salary is generous but final offers depend on experience.
Benefits: Benefit’s package included
Job Requirements:
- A seasoned Personal Assistant with 3 years of experience
- Self-motivated and ability to work in a home environment
- An organizational ninja that can prioritize multiple tasks seamlessly with excellent attention to detail
- Able to handle confidential information with discretion, tact, and diplomacy
- Adaptable to various competing demands and demonstrate the highest level of service and response
- Excellent interpersonal communication skills with the ability to interact in a positive manner.
- Ability to communicate in a clear, concise manner with tact, diplomacy and flexibility
- Able to build relationships with Family Members and other Administrative/Personal Staff
- Ability in prioritizing high volume workloads while ensuring priorities and deadlines are met
- Strong technology skills, needs to be proficient in G Suite, MS Word, MS Excel, MS Outlook, and can learn new software like Slack, WeChat, Quickbooks, etc.
- Knows when and how to be assertive to get things done
- Quickly responds to requests and does not need to be followed up on
- Is responsible and possesses high integrity
- Bilingual in Mandarin Chinese and English is a plus
SSIN123
SOCIETY STAFFING
205 Hudson Street FL. 7
New York, NY 10013
Tel: (646)681-4789
Agency DCA License #2008231
For additional employment opportunities please visit our job postings at http://www.societystaffing.com/jobs/
Due to the volume of employment applications received, Society Staffing is unable to respond to each application individually. Applicants will be contacted directly if selected as a candidate. Please be advised that the first round of our interview process involves a direct meeting at our Manhattan offices for all positions located in the tri-state area.