Job Title Compliance Administrator [REMOTE]
Location San Diego, CA
Duration 12+ Months Contract
Total Hours/week – 40.00
1st Shift: Work hours: 8am-5pm/ Remote role
Client: Medical Device Company
Employment Type: Contract on W2 (Need US Citizens Or GC Holders Only)
No H1B’s
3 Must Haves On The Resume
- Experience working with a Quality Management System – Veeva
- Strong Technical Skills specially with MS Word, MS Teams, MS Excel
- Experience doing Compliance/Quality work
Position Summary
The Compliance Administrator is a key contributor to the success of the Global Customer Service (GCS) Education Services team. This role is responsible for ensuring that all GCS Education Services training materials are routed via the proper approval processes in adherence to regulatory and quality policies. Serves as the main Education Services contact/administrator of the Veeva Vault PromoMats quality system.
Key Responsibilities
Veeva Vault PromoMats Administration and Management
- Plans, coordinates, and executes all Veeva Vault PromoMats activities to ensure compliance with regulations and standard work instructions procedures
- Works closely with Education Services associates to enter all necessary documentation into the Veeva Vault PromoMats system
- Ensures alignment to proper quality/regulatory Veeva Vault PromoMats approval processes
- Provide guidance and training on how to execute documentation requirements within the Veeva Vault PromoMats system
- Creates and maintains documentation and job aids on how to use the Veeva Vault PromoMats system
- Identify opportunities to streamline or improve processes
Organizational Success
- Provides training to all Education Services employees for compliance procedures and Veeva Vault PromoMats
- Analyzes all compliance requirements for various procedures and provides necessary training if required
- Manages all communication with various departments in an efficient manner.
Business Relationships & Alignment
- Agile and flexible to evolving business strategies
- Navigate within a matrixed environment
- Mentor’s new instructional designers on proper approval processes and utilization of Veeva Vault PromoMats system
Professional Skills & Key Competencies
Strong technical skills and experience with using a Quality system like Veeva Vault PromoMats
Ability to understand system operations and dependencies to effectively set-up, manage, and troubleshoot problems with a quality system
Ability to gain new technical skills quickly
Strong customer service skills and positive attitude
Ability to communicate complex technical concepts in layman’s terms
Advanced skills with Microsoft Office products
Ability to meet tight deadlines and handle changing priorities
Education Qualifications & Previous Experience
Education: A Bachelor’s degree; 2 years of proven work experience as a compliance administrator or in a similar role either professionally or through an internship; or an equivalent combination of education and or experience in a related field.
Desired/Additional Skills & Knowledge
Demonstrated proficiency with MS Office skills, particularly in PowerPoint, Excel, and MS Project
Strong analytical, problem-solving, and interpersonal skills
High attention to detail while managing multiple complex deliverables and stakeholder groups
Strong project management skills
Influence without authority
Any Additional Information
Home-based position; able to maintain a virtual, professional presence during business hours