A prestigious law firm is seeking a talented and experienced Litigation Legal Secretary to support a team of litigators in our Los Angeles office. This role is primarily responsible for providing case management, administrative and secretarial support to assigned attorneys. The ideal candidate will have a thorough working knowledge of the Federal and California court systems and be proficient with Microsoft Word including the use of styles and the creation and formatting of pleadings and other complex documents including appeals briefs, and tables of content and authorities.
Job Requirements:
-
Key Responsibilities:
- Provide secretarial support to attorneys: creating, editing, revising, redlining, and/or proofreading documents from dictation, handwritten, typed and/or electronic copy.
- Prepare/file paper and electronic documents with courts and agencies ensuring appropriate and relevant court procedures are followed and deadlines are met.
- Facilitate the calendaring/docketing of court and discovery deadlines and other important dates in conjunction with the docketing department.
- Coordinate logistics of depositions, mediations, arbitrations and/or trials (i.e. venue location, court reporter/videographer, etc.).
- Process and route incoming/outgoing mail, faxes, and electronic communications.
- Prepare new client/matter intake forms and engagement letters liaising with conflicts department as needed.
- Process and monitor expense reports/reimbursements, vendor bills, and check requests.
- Support the billing process: assisting attorneys with entering, proofreading and releasing time entries and coordinating with the billing team on the mailing of invoices.
- Assist with managing the calendars of assigned attorneys: coordinating meetings, making travel arrangements, and arranging food orders.
- Maintain administrative and client files in electronic and paper format adhering to the Firm’s information governance policies and procedures.
- Support other legal support services department projects and initiatives including providing back-up support to other legal secretaries as needed.
Experience & Qualifications:- High School Diploma, or equivalent, required; Bachelor’s degree preferred.
- A minimum of five (5) years of legal administrative/litigation experience required; experience supporting litigation attorneys required.
- Familiarity with and strong working knowledge of legal terminology, legal and court proceedings including State and Federal court filing processes/systems.
- Extensive experience in formatting pleadings and briefs, table of contents, table of authorities and styles.
- Experience supporting multiple attorneys simultaneously.
- Strong time management skills including the ability to multi-task, prioritize work, and communicate workload challenges to attorneys and/or administrative manager.
- Advanced knowledge of Microsoft Office and various legal software applications (i.e. iManage, Litera ChangePro, ChromeRiver, etc.)
- Experience with timekeeping/billing software; experience with Aderant preferred.
- Superior communication and engagement skills, including the ability to interact credibly and diplomatically with individuals at all levels of the Firm including clients.
- Strong interpersonal skills including the ability to work effectively in a collaborative organization and to create consensus-based support for strategies and processes.
- Exceptional organizational, grammar, spelling and proofreading skills to support heavy administrative responsibilities.
- Ability to act as back-up to other team members to support additional attorneys when necessary.
- Type a minimum of 60+ WPM.
Successful candidates must be proactive, client service oriented, energetic and reliable. As with all Firm positions, impeccable integrity, excellent judgment, and sensitivity to others are essential. - Provide secretarial support to attorneys: creating, editing, revising, redlining, and/or proofreading documents from dictation, handwritten, typed and/or electronic copy.