Ann & Robert H.
Lurie Children’s Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design.
As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do.
Ann & Robert H.
Lurie Children’s Hospital of Chicago is ranked in all 10 specialties by the U.S.
News & World Report.Day (United States of America)LocationOlympia CenterThe Executive Assistant Senior provides advanced administrative support to executive leader(s).
Manages the executive(s) calendar(s) functioning as an extension of the executive(s).
Manages events and supports projects.
Responsible for proactive management of issues with technical and professional responses that accurately represent the executive(s) and the office(s).Job DescriptionThe Legal Executive Assistant Senior provides advanced administrative support to the Vice President, Risk Management and Associate General Counsel, Legal Services and members of the Risk Management Department.
Manages complex projects and events.
They Manage the /executive(s) calendar(s) functioning as an extension of the executive.
They are responsible for proactive management of issues with technicam and professional responses that accurately represent the office and members of the Risk Management Department.
They provide feedback and input to performance of others.Essential Job Functions:Provides advanced technical and professional administrative support to the Risk Management Department by prioritizing appointments and meetings; produces documents for the executive based on business and personal executive priorities.Assists members of the Risk Management Department with meeting management.
Manages complex calendar reprioritizing appointments as needed to address unfolding developments.
Project manages complex projects prioritized by the Risk Management Department.Designs, monitors and improves processes for members of the Risk Management Department.
Collaborates with staff to define, document and maintain clear, well-defined processes.Produces accurate and professional correspond reports and presentations that adhere to branding and marketing guidelines.Analyzes problems, interprets operational needs, and collaborates with members of the Risk Management Department to develop solutions.Manages events on and off site.
Coordinates logistics for venues, management of vendors, conference room selection, catering, AV, and telecom needs etc.
meeting budget and schedule expectations.Develops and distributes meeting materials, agendas, and meeting notes.arranges travel for the Vice President and members of the Risk Management Department, creates itineraries for client/candidate visits and/or event speakers/participants.
Follows finance protocols and policies accurately to process reimbursements, purchase orders, track invoices and problem solve budget and accounting issues as needed.May orient and coach other Administrative Professionals (AP) across the organization and/or lead committees specific to AP workAssists with various other duties as assigned.Knowledge, Skills & Abilities:Bachelor’s degree; paralegal or other legal training is highly desired; 10 years experience in legal office/department setting preferred.
Business or healthcare experience coordinating and improving work flows for senior leaders in a complex and fast changing environment.Expert Outlook Calendar skills to manage multiple Outlook calendars simultaneously.Adept in creating complex documents, presentations, spreadsheets, reports, and business correspondence.Advanced proficiency in Microsoft Word, Excel, and PowerPoint.
Microsoft Project experience a plus.Advanced organizational and time management skills with the ability to prioritize work.
Proven ability to effectively manage self and others through ambiguous situations.Must be detail oriented with the ability to successfully manage multiple, deadline driven priorities with minimal direction and accuracyExcellent manager of processes and effectively manages time.Meticulous attention to detail; exceptional oral and written communication skills.Proactive thinker; ability to anticipate and prepare ahead of need.Intermediate to advanced project management experience a plus.Ability to provide high level of quality customer service to employees, leaders, patients/families and external vendors.
EducationHigh School Diploma/GED (Required)Benefit StatementFor full time and part time employees who work 20 or more hours per week we offer a generous benefits package that includes:Medical, dental and vision insuranceEmployer paid group term life and disabilityEmployer contribution toward Health Savings AccountFlexible Spending AccountsPaid Time Off (PTO), Paid Holidays and Paid Parental Leave403(b) with a 5% employer matchVarious voluntary benefits:Supplemental Life, AD and DisabilityCritical Illness, Accident and Hospital Indemnity coverageTuition assistanceStudent loan servicing and supportAdoption benefitsBackup Childcare and EldercareEmployee Assistance Program, and other specialized behavioral health services and resources for employees and family membersDiscount on services at Lurie Children’s facilitiesDiscount purchasing programLurie Children’s and its affiliates are equal employment opportunity employers.
We value diversity and are committed to creating an inclusive environment for all employees.
All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, ancestry, age, disability, marital status, pregnancy, protected veteran status, order of protection status, protected genetic information, or any other characteristic protected by law.Support email: candidatesupportluriechildrens.org