D3 is conducting an active search for an entry-level Legal Assistant candidate with 1+ years’ experience on behalf of a highly respected international law practice with a well-established office located in Los Angeles, CA | Century City.
Location | Map :
Los Angeles, CA (Century City)
Employment Type :
This is a direct hire | full-time employment opportunity.
Experience:
The Legal Assistant position requires a minimum of 1+ years of increasingly responsible, directly related legal or administrative experience, during which the knowledge, skills and abilities relevant to the position were demonstrated.
Job Responsibilities:
Provide Secretarial and administrative support.
Coordinate and maintain effective office procedures and efficient work flow, comply with policies and procedures set by the Firm, establish and maintain harmonious working relationships, and foster an atmosphere of teamwork and cooperation.
Work effectively with other secretaries within the office; provide occasional coverage to the secretarial team when needed and volunteer for overflow work assignments when time permits; must be able to collaborate and work in a shared work space and be accessible to both lawyers and other secretaries.
Schedule client meetings, reserve conference rooms, coordinate audio visual equipment and food needs via CovReservations.
Register Firm guests through Passage Point.
Coordinate all aspects of lawyers travel arrangements (domestic and international) and prepare travel itineraries, monitor and process travel reimbursements in a timely manner, maintain Outlook calendar, and monitor crucial due dates for lawyers as required.
Organize, coordinate, and communicate pertinent information with other team members.
Monitor lawyers incoming emails as directed and when required.
Answer phones and direct callers as required.
Receive, register, and assist visitors as required.
Type, revise and proofread general correspondence, memos, legal documents, reports in Excel, etc.
from various sources.
Prepare draft communication outlined by lawyer as required.
Ensure accuracy and clarity of all work product in a timely manner.
Utilize iManage document management system effectively as a central repository for all matter-related documents.
Duties and Responsibilities(continued) :
Establish and maintain records of documentation in searchable electronic formats (hard copies only when necessary).
File hard copy data and documents as necessary in a timely manner.
Retrieve information from storage as requested.
Send paper files to storage on a periodic basis.
Use Records Management System to process files for storage and retrieval.
Update subscription books as required.
Maintain lawyers time in 3E, proofread, and submit finalized time to Accounting on a daily basis (unless client directs otherwise).
Maintain knowledge of client requirements for billing and prepare client billing as required.
Prepare New Business Matters and update list of client/matter codes.
Maintain and follow through on all client billing matters.
Maintain appropriate sense of urgency and complete all work assignments within agreed upon deadlines.
Creates and maintains up-to-date lawyer preference information supported by the secretarial team reflecting specific instructions and expectations of the lawyers.
?Education:
This entry level Legal Assistant position requires a Bachelors Degree (BA/BS).
Salary | Compensation | Benefits:
Salary is up to 65K (DOE/DOQ) with a full & robust health benefits package, parking/travel allowance, bonus, OT, yearly reviews, and career growth potential.
The firm offers a highly collaborative/supportive work environment throughout all of their offices.
If interested in this full-time/direct hire entry-level Legal Assistant role with this highly respected international law practice in Century City and you meet the above qualifications/requirements, please do not hesitate to contact:
Don Moser
D3 Legal Search LLC
don@d3legalsearch.com | 213-785-2485