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Legal Assistant

Hire Options Inc

This is a Full-time position in Los Angeles, CA posted January 14, 2022.

Global law firm is seeking a Legal Assistant to support their Downtown Los Angeles office.

ESSENTIAL JOB FUNCTIONS

  • Finalize legal briefs including ensuring styles are consistent throughout and preparing Table of Contents and Table of Authority
  • Type correspondence, memoranda and legal documents, such as summonses, complaints, motions, subpoenas from various sources of origination (handwritten, typed copy, electronic copy, tape transcription, etc.)
  • Proofread documents
  • Experience with e-filing with State and Federal courts
  • Initiate Conflicts Checks for potential new clients and /or matters
  • Prepare and process new Business Intake Forms
  • Prepare, finalize and distribute new client Engagement Letters, including follow-up with client to ensure receipt of fully-executed Engagement Letter
  • Assist with trial preparation and document production
  • Assist with the preparation of presentation materials for firm and client audiences
  • Prepare Excel spreadsheets for client engagement budgeting and assist with ongoing client and matter analyses
  • Prepare attorney expense reimbursements
  • Process client-related vendor invoices for payment
  • Input attorney time into the WebTime time entry program
  • Document conversions, i.e., PDF to Word, etc.
  • Coordinate duplicating projects with Digital Document Services
  • Coordinate messenger pick-ups and deliveries when necessary
  • Coordinate travel arrangement with firm-provided travel agency
  • Maintain calendar and contacts for attorneys
  • Handle telephone calls from internal and external sources including taking accurate messages and appropriately routing calls
  • Coordinate conference calls
  • Coordinate attorneys firm-and client-related meeting set-ups and logistics
  • Sort, open, prioritize and route incoming mail
  • Prepare outgoing mail including U.S.P.S., U.P.S. and Federal Express
  • Maintain electronic filing system via Outlook
  • Maintain physical client files including creation of records via LegalKEY records software
  • Prepare inactive case files and attorney materials for off-site storage
  • Assist other secretaries in back-up support and vacation coverage
  • Perform other related duties and assignments as required

QUALIFICATIONS

  • College degree preferred
  • At least 5 years of legal experience working in a law firm
  • Proficient in basic computer applications including: Windows 7 and Microsoft Office (Word, Excel,PowerPoint, Outlook) and type 70 wpm
  • Must be able to handle all aspects of editing and preparing client invoices
  • Have good organizational skills and be able to prioritize workload
  • Great client service skills, including being comfortable interacting with firm clients
  • Proven ability to multi-task
  • Demonstrated ability to communicate effectively and professionally in a fast-paced and deadline driven environment
  • Ability to work independently or as part of a team
  • Organized and great attention-to-detail
  • Demonstrate initiative to anticipate lawyers’ needs

Job Requirements:

We have other Legal Secretary and Executive Assistant openings in all parts of Los Angeles.

When you decide that it’s time for a new career opportunity…
When you’re apprehensive about taking the necessary steps…
When you need to talk to a knowledgeable, professional Career
Counselor who will truly have your best interests at heart…

Make the right decision and let us help you make your next one.

Hire Options Inc (formerly Legal Option Group/Corporate Option Group) was established in 1997 and is committed to serving the legal and business community in Los Angeles. Our clients and candidates receive our personal attention and a degree of assurance that can only come from our many years of experience filling positions in law firms – finding jobs for Administrators, Legal Secretaries, Paralegals, Word Processors, HR Managers, Records Clerks, Receptionists, Accounting personnel and more.