ABOUT JENNER & BLOCK
Jenner & Block (www.jenner.com) is a law firm with global reach, with more than 500 lawyers and offices in Chicago, London, Los Angeles, New York and Washington, DC. The firm is known for its prominent and successful litigation practice and experience handling sophisticated and high-profile corporate transactions. Firm clients include Fortune 100 companies, large privately held corporations, financial services institutions, emerging companies and venture capital and private equity investors. The American Lawyer magazine has ranked Jenner & Block as the #1 pro bono firm in the United States 10 times, most recently in 2019. The firm has been ranked in the top 10 in this category every year since 1990.
OVERVIEW
The Legal Assistant, working under the supervision of the Director of Administration will take direction from and operate in support of several lawyers in the performance of a variety of administrative duties as assigned. The Legal Assistant is a non‐exempt position. The hours are 9:00 am to 5:30 pm, Monday ‐ Friday and additional hours as required.
ESSENTIAL JOB FUNCTIONS
- Finalize legal briefs including ensuring styles are consistent throughout and preparing Table of Contents and Table of Authority.
- Type correspondence, memoranda and legal documents, such as summonses, complaints, motions, subpoenas from various sources of origination (handwritten, typed copy, electronic copy, tape transcription, etc.).
- Proofread documents.
- Experience with efiling with State and Federal courts.
- Initiate Conflicts Checks for potential new clients and /or matters.
- Prepare and process new Business Intake Forms.
- Prepare, finalize and distribute new client Engagement Letters, including follow-up with client to ensure receipt of fully-executed Engagement Letter.
- Assist with trial preparation and document production.
- Assist with the preparation of presentation materials for firm and client audiences.
- Prepare Excel spreadsheets for client engagement budgeting and assist with ongoing client and matter analyses.
- Prepare attorney expense reimbursements.
- Process client-related vendor invoices for payment.
- Input attorney time into the WebTime time entry program.
- Document conversions, i.e., PDF to Word, etc.
- Coordinate duplicating projects with Digital Document Services.
- Coordinate messenger pick-ups and deliveries when necessary.
- Coordinate travel arrangement with firm-provided travel agency.
- Maintain calendar and contacts for attorneys.
- Handle telephone calls from internal and external sources including taking accurate messages and appropriately routing calls.
- Coordinate conference calls
- Coordinate attorneys firm-and client-related meeting set-ups and logistics.
- Sort, open, prioritize and route incoming mail.
- Prepare outgoing mail including U.S.P.S., U.P.S. and Federal Express.
- Maintain electronic filing system via Outlook.
- Maintain physical client files including creation of records via LegalKEY records software.
- Prepare inactive case files and attorney materials for off-site storage.
- Assist other secretaries in back-up support and vacation coverage.
- Perform other related duties and assignments as required.
QUALIFICATIONS
- College degree preferred.
- At least 5 years of legal experience working in a law firm.
- Proficient in basic computer applications including: Windows 7 and Microsoft Office (Word, Excel,PowerPoint, Outlook) and type 70 wpm.
- Must be able to handle all aspects of editing and preparing client invoices.
- Have good organizational skills and be able to prioritize workload.
- Great client service skills, including being comfortable interacting with firm clients.
- Proven ability to multi‐task.
- Demonstrated ability to communicate effectively and professionally in a fast-paced and deadline driven environment.
- Ability to work independently or as part of a team.
- Organized and great attention-to-detail.
- Demonstrate initiative to anticipate lawyers’ needs.
Jenner & Block LLP is an equal opportunity employer. Recruitment and employment decisions are not made on the basis of an individual’s race, color, creed, religion, national origin, ancestry, citizenship status, age, non-disqualifying physical or mental disability or medical condition, genetic information, sexual orientation, sex, gender identity and/or expression, pregnancy, childbirth, breastfeeding or related medical conditions, arrest record, matriculation, personal appearance, political affiliation, marital, parental, veteran, military, or order of protection status, or any other protected status or that of their relatives, friends, or associates.